7:190-E2 – Student Handbook Checklist

Students

The following checklist contains mandatory notices and recommended notices that schools should give to their students and the students’ parents/guardians. Mandatory means that the notices are legally required. Recommended means that the notices are not required but to reduce liability, should be included in a handbook. The checklist is in the IASB Policy Reference Manual format and lists corresponding policies, procedures, and exhibits in numerical order within each sub-headed category. It is a resource to assist administrators in creating a student handbook. Any handbook should be reviewed by the board attorney before distribution to ensure that all mandatory notices are included as this checklist is subject to change without notice. This checklist is not a substitute for legal advice. Mandatory Notices

Student Services

Mandatory Topics IASB Policy and Procedure Code
Transportation policies 4:110, Transportation
Transportation Reimbursement eligibility and dispute resolution 4:110, Transportation
Any changes in the eligibility criteria for free and reduced lunch. 7 C.F.R. §245.5(b) 4:130, Free and Reduced-Price Food Services
Policy and procedures for waiver of school fees along with the fee waiver application form 4:140, Waiver of Student Fees 4:140-AP, Fines, Fees, and Charges – Waiver of Student Fees 4:140-E1, Application for Fee Waiver 4:140-E2, Response to Application for Fee Waiver, Appeal, and Response to Appeal
Alternative learning opportunities, description and identity of a staff member to contact 6:110, Programs for Students At Risk of Academic Failure and/or Dropping Out of School and Graduation Incentives Program
Notification to parents/guardians of English Language Learners regarding their child’s placement in, and information about, the District’s English Language Learners programs 6:160, English Language Learners
Parental Involvement Policies and Activities under Title I (only when the district receives Title I funds) 6:170, Title 1 Programs
Notice to Parents Required by No Child Left Behind Act of 2001 6:170-AP2, Notice to Parents Required by No Child Left Behind Act of 2001
Surveys that request personal information from students 7:15, Student and Family Privacy Rights
Birth certificate requirements for enrollment 7:50, School Admissions and Student Transfers To and From Non-District Schools
Administration of medications to students (includes asthma inhalers and epinephrine auto-injectors; and notice to be provided to parents and students within 15 days of the beginning of the school year or within 15 days after student transfers to district) 7:270, Administering Medicines to Students 7:270-AP, Dispensing Medication 7:270-E, School Medication Authorization Form

Student Programs

Mandatory Topics IASB Policy and Procedure Code
Notice of instruction in recognizing and avoiding sexual abuse (if applicable, K-8 only) 6:60-AP, Comprehensive Health Education Program 6:60-E, Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes
Provision of free appropriate public education to students with disabilities 6:120, Education of Children with Disabilities 6:120-AP1, Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities (downloadable from IASB website, www.iasb.com)
Identification, assessment, and provision of special education services to eligible children not enrolled in the District 6:120, Education of Children with Disabilities 6:120-AP1, Special Education Procedures Assuring the Implementation of Comprehensive Programming for Children with Disabilities (downloadable from IASB website, www.iasb.com)
Isolated time-out and physical restraint 7:190-AP, Use of Isolated Time Out and Physical Restraint

Student Responsibilities

Mandatory Topics IASB Policy and Procedure Code
Absenteeism and truancy 7:70, Attendance and Truancy
Statement of district ownership of and right to search student lockers 7:140, Search and Seizure
Search procedures for school grounds and lockers 7:140, Search and Seizure
Bullying prohibited 7:180, Preventing Bullying, Intimidation, and Harassment
Prohibition of electronic paging devices, seizure of devices 7:190, Student Discipline
Controlled substances 7:190, Student Discipline
Firearms and other weapons 7:190, Student Discipline
Gangs and gang-related activity 7:190-AP2, Student Handbook – Gang Activity Prohibited
Inform parents/guardians when their child or ward engaged in aggressive behavior along with the school’s early intervention procedures 7:190-E1, Aggressive Behavior Reporting Letter and Form
Suspension and expulsion procedures, with due process requirements 7:200, Suspension Procedures 7:210, Expulsion Procedures
School bus safety procedures 7:220, Bus Conduct 4:170-AP3, School Bus Safety Rules
Videotape surveillance policies for buses (if applicable) 7:220, Bus Conduct 7:220-AP, Electronic Recordings on School Buses
Behavior interventions guidelines, policies and procedures (these may be developed through the Spec. Ed. Coop if the district belongs to one) 7:230, Misconduct by Students With Disabilities
Dress code – school building specific 7:160, Student Appearance
Co-curricular and athletic codes of conduct (if applicable) school building specific 7:240, Conduct Code for Participants in Extracurricular Activities 7:240-AP1, Code of Conduct for Extracurricular Activities
All other conduct prohibited by Board policy – school discipline code 7:190, Student Discipline
Teen Dating Violence Prohibited and prevention instruction 7:185, Teen Dating Violence
Hazing Prohibited 7:190, Student Discipline-AP 7:180, Preventing Bullying, Intimidation, and Harrassment

Student Rights

Mandatory Topics IASB Policy and Procedure Code
Notice of non-discrimination coordinator(s) and procedures for raising complaints of discrimination and sexual harassment 2:260, Uniform Grievance Procedure
Policy against discrimination on the basis of race, color, national origin, sex, sexual orientation, ancestry, age, religious beliefs, physical or mental disability, status as homeless, or actual or potential marital or parental status, including pregnancy 7:10, Equal Educational Opportunities
Sex equity policy and grievance procedures 7:10, Equal Educational Opportunities 2:260, Uniform Grievance Procedure
Sexual harassment policy and grievance procedures 7:20, Harassment of Students Prohibited 2:260, Uniform Grievance Procedure
Notice to parents of their right to request their child’s classroom teachers’ qualifications 5:190-E1, Notice of Parents of Their Right to Request Their Child’s Classroom Teachers’ Qualifications
Information regarding the educational rights of homeless students in the location where homeless children receive services (such as, schools, family shelters, and soup kitchens) 6:140, Education of Homeless Children 6:140-AP, Education of Homeless Children
Notice of parent and student rights under the Children’s Privacy Protection and Parental Empowerment Act 7:15, Student and Family Privacy Rights 7:15-E, Notification to Parents of Family Privacy Rights
Notice of parent and student rights under the Illinois School Student Records Act and the Family Educational Rights and Privacy Act 7:340, Student Records 7:340-E1, Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records 7:340-E2, Using a Photograph or Video Recording of a Student
Disclosure of directory information 7:340-E1, Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records 7:340-E2, Using a Photograph or Video Recording of a Student
Categories of information classified as directory information 7:340-E1, Notice to Parents/Guardians and Students of Their Rights Concerning a Student’s School Records
Military recruiting 7:340-E3, Letter to Parents Concerning Military Recruiters and Postsecondary Institutions Receiving Student Directory Information 7:340-E4, Frequently Asked Questions Regarding Military Recruiter Access to Students and Student Information
Student biometric information (when applicable) 7:340, Student Records 7:340-E5, Biometric Information Collection Authorization
Notice of disability accommodation 8:70, Accommodating Individuals with Disabilities

General Information 

Mandatory Topics IASB Policy and Procedure Code
Notice to students and their parents/guardians and employees in a school building, at least 2 business days before a pesticide application in or on school buildings or grounds occurs 4:160-AP, Environmental Quality of Buildings and Grounds
Building principals shall inform parents/guardians about the availability of information concerning sex offenders during school registration and, if feasible, during parent-teacher conference as required by Sex Offender Community Notification Law 4:170-AP2, Criminal Offender Notification Laws 4:170-E6, Informing Parents About Offender Community Notification Laws
School bus safety procedures 4:170-AP3, School Bus Safety Rules
School visitation rights notice 8:95-E1, Letter Notifying Parents/Guardians of School Visitation Rights 8:95-E2, Verification of School Visitation
Statement that the handbook is only a summary of board policies governing the district; board policies are available to the public at the district office Case law suggests that including this statement may reduce a District’s liability.
Statement that the handbook may be amended during the year without notice Case law suggests that including this statement may reduce a District’s liability.
Communication of all policies to persons expected to execute and comply with them Case law suggests that including this statement may reduce a District’s liability.

Recommended Notices

Student Services

Recommended Topics IASB Policy and Procedure Code
Secular textbook loan program and process for parent/guardian to request a loan of a secular textbook from ISBE 4:140, Waiver of Student Fees
Fire drill program, building specific plan 4:170, Safety 4:170-AP1, Comprehensive Safety and Crisis Program
Severe weather or other emergency procedures, building specific plan 4:170, Safety 4:170-AP1, Comprehensive Safety and Crisis Program
School safety plans 4:170, Safety 4:170-AP1, Comprehensive Safety and Crisis Program 4:170-E1, Accident Form
Injury or sudden illness to students or staff 4:170, Safety 4:170-AP1, Comprehensive Safety and Crisis Program 4:170-E1, Accident Form
Home and hospital instruction 6:150, Home and Hospital Instruction
Student residency and tuition 7:60, Residence 7:60-AP1, Challenging a Student’s Residence Status 7:60-AP2, Establishing Student Residency 7:60-AP2, E1, Letter of Residence from Landlord in Lieu of Lease 7:60-AP2, E2, Letter of Residence to be Used When the Person Seeking to Enroll a Student Is Living with a District Resident 7:60-AP2, E3, Evidence of Non-Parent’s Custody, Control, and Responsibility of a Student
Parking, building specific 7:140, Search and Seizure
Health and guidance counselor and social work access 7:250, Student Support Services
Communicable and infectious disease and management of students with the disease 7:280, Communicable and Chronic Infectious Disease 7:280-AP, Managing Students with Communicable and Infectious Diseases
Food allergy management program 7:285, Food Allergy Management Program 7:285-AP, Implementing a Food Allergy Management Program
Telephone use, building specific NA
Weighted Grades NA
Statement of district philosophy and goals 1:30, School District Philosophy 3:10, Goals and Objectives 6:10, Educational Philosophy and Objectives
Anti-bias curriculum 6:60, Curriculum Content
Driver education eligibility and requirements (high schools only) 6:60, Curriculum Content
Parental objections to sex education, family life instruction, and sexually transmitted diseases 6:60-E, Notice to Parents/Guardians of Students Enrolled in Family Life and Sex Education Classes
Bilingual education availability 6:160, English Language Learners
Co-curricular activities 6:190, Extracurricular and Co-Curricular Activities
“No Pass, No Play” 6:190, Extracurricular and Co-Curricular Activities 6:190-AP, Academic Eligibility for Participation in Extracurricular Activities
Parental right to review instructional materials 6:210, Instructional Materials
Acceptable use and Internet safety policy 6:235, Access to Electronic Networks 6:235-AP1, Acceptable Use of Electronic Networks 6:235-E1, Letter to Parents/Guardians Regarding Student Use of the District’s Electronic Networks 6:235-E2, Authorization for Electronic Network Access
Social promotion 6:280, Grading and Promotion 6:280-AP, Evaluating and Reporting Student Achievement
High school graduation requirements (high schools only) 6:300, Graduation Requirements
Right of students with IEP to participate in graduation ceremony (high schools only) 6:300, Graduation Requirements
Physical education policy, including waiver of required classes 6:310, Credit for Alternative Courses and
Class schedules, building specific NA
Schedule of testing programs, building specific 6:340, Student Testing and Assessment Program
Sexting prohibited 7:190, Student Discipline 7:190-AP5, Student Handbook – Electronic Devices 7:190-AP6, Guidelines for Investigating Sexting Allegations 7:190-AP6, E1, Letter to Parents/Guardians About Preventing and Reducing Incidences of Sexting
Distribution of non-curricular material by students 7:310, Restrictions on Publications 7:310-AP, Guidelines for Student Distribution of Non-School Sponsored Publications

General Information

Recommended Topics IASB Policy and Procedure Code
Asbestos Management Plan, notice of availability NA
School Calendar 6:20, School Year Calendar and Day
Field Trip 6:240, Field Trips 6:240-AP, Field Trip Guidelines
Release time for religious instruction/observance 7:80, Release Time for Religious Instruction/Observance
Extra-curricular drug and alcohol testing (if applicable) 7:240-AP2, Extracurricular Drug and Alcohol Testing Program 7:240-E, Consent to Participate in Extracurricular Drug and Alcohol Testing Program
Identification and registration of persons entering the school building 8:30, Visitors to and Conduct on School Property
Address of district offices, list of administrators, and contact information NA
Board Members’ names NA
List of district schools and locations NA
Statement that the handbook is only a summary of board policies governing the district; board policies are available to the public at the district office NA

Special Circumstance Notifications

Special Circumstance Topics IASB Policy and Procedure Code
Notification for unsafe school transfer choice 4:170, Safety 4:170-AP5, Unsafe School Choice Option
Notification of right to review teachers’ qualifications 5:190, Teacher Qualifications 5:190-E1, Notice to Parents of Their Right to Request Their Child’s Classroom Teachers’ Qualifications 5:190-E2, Notice to Parents When Their Child Is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Who Is Not Highly Qualified 5:190-E3, Letter to Teacher Who Is Not Highly Qualified
Notification when student is being taught by a teacher who is not highly qualified 5:190-E2, Notice to Parents When Their Child Is Assigned To or Has Been Taught for at Least Four Straight Weeks By a Teacher Who Is Not Highly Qualified
Notification of school identified as in need of improvement 6:15, School Accountability 6:15-AP, School Choice and Supplemental Educational Services
Notification of schools identified for corrective action 6:15, School Accountability 6:15-AP, School Choice and Supplemental Educational Services
Notification of schools identified for restructuring 6:15, School Accountability 6:15-AP, School Choice and Supplemental Educational Services
Notification of eligibility for supplemental educational services 6:15, School Accountability 6:15-AP, School Choice and Supplemental Educational Services
Notification to parents in districts offering voluntary school choice 6:15, School Accountability 6:15-AP, School Choice and Supplemental Educational Services

Date Adopted:   11/11/2010

Date Amended:  12/11/2013