7:060-AP2 – Establishing Student Residency

Actor Requirements and Actions that Must Be Completed
Anyone Seeking to Enroll a Student Must present a certified copy of the student’s birth certificate.

Must present proof of residency within the District by providing the required number of documents from each of the following categories.

Category I (one document required)

  • Most recent property tax bill and proof of payment, e.g. canceled check for Form 1098 (homeowners)
  • Mortgage papers (homeowners)
  • Signed and dated lease and proof of last month’s payment, e.g. canceled check or receipts (renters)
  • Letter from manager and proof of last month’s payment, e.g. canceled check or receipt
  • Letter of residence from landlord in lieu of lease (7:060 E1)
  • Letter of residence to be used when the person seeking to enroll a student is living with a District resident (7:060 E2)

Category II (two documents showing proper address are required)

  • Driver’s License
  • Vehicle registration
  • Current utility bill
  • Current credit card bill
  • Current bank statement
  • Current public aid card
  • Current homeowners/renters insurance policy and premium payment receipt

Examples of Unacceptable Documents

  • Bond receipt or bond card
  • Business card
  • College or university ID card
  • Commercially produced (non-state or unofficial) ID card
  • Handwritten ID/employment card
  • Hunting/fishing license
  • Instruction permit/receipt
  • Insurance and or bail bond card
  • Personal mail
  • Temporary Driver’s License
  • Traffic citation (arrest ticket)
  • Club membership card
  • Unlicensed financial institution loan papers

Military Personnel Enrolling a Student for the First Time in the District

Must provide one of the following within 60 days after the date of student’s initial enrollment:

  • Postmarked mail addressed to military personnel
  • Lease agreement for occupancy
  • Proof of ownership of residence

Military Personnel with Legal Custody of a Child Who Want to Keep the Child Enrolled in the District Despite Having Changed Residence Due to a Military Service Obligation

Upon submitting a written request, the student’s residence will be deemed to be unchanged for the duration of the custodian’s military service obligation.  The District, however, is not responsible for the student’s transportation to and from school.

Military Personnel Placing Nonresident Child with Non-custodial Parent While on Active Military Duty

A student will not be charged tuition while he or she is placed with a non-custodial parent (a parent who has temporary custody of a child of active duty military personnel and who is responsible for making decisions for the child).  Must provide any “special power of attorney” created by the student’s parent/guardian for the District to follow.  A special power of attorney authorizes (1) the student to enroll in a district of the non-custodial parent and (2) the non-custodial parent to make decisions for the student.  Any special power of attorney will be field in the student’s temporary record.


Anyone with a Custody Order Seeking to Enroll a Student Presents court order, agreement judgment, or decree that awards or gives custody of the student to any person (including divorce decrees awarding custody to one or both parents).
Non-Parent Seeking to Enroll a Student Must complete a sign Evidence of Non-Parent’s Custody, Control, and Responsibility of Student (7:060-E3)

IMPORTANT:  The School District reserves the right to evaluate the evidence presented, and merely presenting the items listed in this Procedure does not guarantee admission.  Residency documents must be dated within 60 days of enrollment.  The directions above are in accordance with Batavia School Board Policy 7:060 Residence.


WARNING:  If a student is determined to be a non-resident of the District for whom tuition must be charged, the persons enrolling the student are liable for non-resident tuition from the date the student began attending a District school as a non-resident.

A person who knowingly enrolls or attempts to enroll in this School District on a tuition-free basis a student known by that person to be a non-resident of the District is guilty of a Class C misdemeanor, except in very limited situations as defined in State law.

A person who knowingly or willfully presents to the School District any false information regarding the residency of a student for the purpose of enabling that student to attend any school in that District without the payment of a non-resident tuition charge is guilty of a Class C misdemeanor.


Date Adopted:  May 11, 2011

Date Amended:  January 23, 2018

Date Amended:  May 8, 2019