7:270-AP1 – Dispensing Medication

Actor Action
Parents/Guardians Ask the child’s physician, dentist, or other health care provider who has authority to prescribe medications if a medication, either prescription or non-prescription, must be administered during the school day.  “Medications” includes an epinephrine auto-injector (“EpiPen®”) and asthma inhaler medication.

If so, ask the health care provider to complete a “School Medicine Authorization Form.”  This form must be completed and given to the school before the school will store or dispense any medication and before your child may possess asthma medication or an EpiPen®.  A prescription label may be substituted for the prescriber’s portion for asthma inhaler medication and the student does not keep an inhaler in the health office and only self carries the medication.  All medication to be given by school staff must have a “School Medication Authorization Form” on file for the current school year; no exceptions. 

If a student is on a medication indefinitely, the parent/guardian must file a new “School Medication Authorization Form” every year.

Bring the medication to the school office.  If the medicine is for asthma or is an EpiPen®, a student may keep possession of it for immediate use at the student’s discretion.

Bring prescription medication to the school in the original package or appropriately labeled container.  The container shall display:

Student’s name

Prescription number

Medication name and dosage

Administration route and/or other direction

Dates to be taken

Licensed prescriber’s name

Pharmacy name, address, and phone number

Bring non-prescription medications to school in the manufacturer’s original container with the label indicating the ingredients and the student’s name affixed.

At the end of the treatment regime, remove any unused medimedication from the school.

School Office Personnel Provide a copy of these procedures, as well as a “School Medication Authorization Form,” to inquiring parents/guardians.Whenever a parent/guardian brings medication for a student to the office, summon the school nurse.

If the school nurse is unavailable, accept the medication, provided the parent/guardian submits a completed “School Medication Authorization Form” and the medication is packaged in the appropriate container.

Put the medication in the appropriate locked drawer or cabinet.  Tell the school nurse about the medication as soon as possible.

School Nurse (certificated school nurse or non-certificated registered professional nurse) Ensure that a parent/guardian who brings medication for his or her child has complied with the parent/guardian’s responsibilities as described in this administrative procedure.In conjunction with the licensed prescriber and parent/guardian, identify circumstances, if any, in which the student may self-administer the medication and/or carry the medication.  A student will be permitted to carry and self-administer medication for asthma or an EpiPen®.

Store the medication in a locked drawer or cabinet.  A student may keep possession of medication for asthma or an EpiPen®.  Medications requiring refrigeration should be refrigerated in a secure area.

Plan with the student the time(s) the student should come to the nurse’s office to receive medications.

Document each dose of the medication in the student’s individual health record.  Documentation shall include date, time, dosage, route, and the signature of the person administering the medication or supervising the student in self-administration.

Assess effectiveness and side effects as required by the licensed prescriber.  Provide written feedback to the licensed prescriber and the parent/guardian as requested by the licensed prescriber.

Document whenever the medication is not administered as ordered along with the reasons.

If the parent/guardian does not pick up the medication by the end of the school year, discard the medication in the presence of a witness.

Building Principal Supervise the use of these procedures.Perform any duties described for school office personnel, as needed.

Perform any duties described for school nurses, as needed, or delegate those duties to appropriate staff members.  No staff member shall be required to administer medications to students, except school nurses, non-certificated and registered professional nurses, and administrators.

Make arrangements, in conjunction with the parent/guardian, supervising teachers, and/or bus drivers for the student to receive needed medication while on a field trip.  Unless these arrangements can be made, the student must forego the field trip.

Legal Reference(s): 

105 ILCS 5/10-20.14b, 5/10-22.21b, and 5/22-30.

Date Adopted: 03/09/2011