2:250-E2 – Immediately Available District Public Records and Web-Posted Reports and Records

[For use by only those Districts that have websites.]

The District’s Freedom of Information Officer designates the public records that are listed in this table as being immediately available to the public. The records that are asterisked are posted on the District’s website and may be immediately inspected, downloaded, printed, and/or copied. Any asterisked public record is also immediately available for inspection or copying upon request at the District’s administrative office during its regular business hours, provided any applicable fees are paid. Records without an asterisk will be provided within 5 business days as allowed by the Freedom of Information Act, provided any applicable fees are paid.

Web-posted records and information (use of an * is explained in the paragraph above this table) Web-posting statutory reference and special instructions
*Annual schedule of regular meetings for the current school year that are posted at the beginning of each calendar or fiscal year

*Public notice of each Board meeting that is posted at least 48 hours before the meeting and remains posted until the meeting is concluded

*Agenda of each regular meeting that is posted at least 48 hours before a meeting and remains posted until the meeting is concluded

Note: For school districts that do not post board meeting notices and/or agendas on a website (because they do not have a website maintained by a full time staff member), the notice and agenda must be continuously available for public review during the entire 48 hour period preceding the meeting

5 ILCS 120/2.02.
*Official open meeting minutes that are posted within 10 days of the Board’s approval and remain posted for at least 60 days 5 ILCS 120/2.06(b).
*Description of the District and its records including: Summary of the District’s purpose

Functional subdivisions

Total amount of operating budget

Number and location of all of its separate offices

Approximate number of full and part-time employees (see also, salary and benefits information report for the Superintendent, administrators, and teachers, District’s Statement of Affairs)

Identification and membership of the Board

Brief description of the methods whereby the public may request information and public records

Directory information for the Freedom of Information Officer

Address where requests for public records should be directed

Fees

5 ILCS 140/4. The District must prominently post the list at each administrative office and make it available for inspection and copying.
*A hyperlink to an email address(es) for members of the public to communicate with members of the Board 50 ILCS 205/20, added by P.A. 98-930.  The hyperlink must be easily accessible from the District’s home page.
Annual budget for current fiscal year, itemized by receipts and expenditures 105 ILCS 5/17-1.2.

This may be accomplished using ISBE’s School District Budget Form 50-36 or the summary pages from it.

The District must notify its students’ parents/guardians when the budget is web-posted along with its website address.

*District Report Card and a Report Card for each School (the Report Cards will be provided by ISBE by Oct. 31of each year) 105 ILCS 5/10-17a.

Annually, no more than 30 calendar days after receiving the Report Cards from the State Superintendent, the District must: (1) present them at a regular Board meeting, (2) post them the District’s website, (3) make them available to a newspaper of general circulation serving the District, and (4) upon request, send them home to parents/guardians.

The District also must send a written notice home to parents/guardians stating: (1) that the Report Cards are available on the website, (2) the website’s address, (3) that a printed copy will be sent upon request, and (4) the telephone number to request a printed copy.

*A list of all contracts in excess of $25,000 and any contracts with an exclusive bargaining representative 105 ILCS 5/10-20.44.

There is no statutory timeline for web posting.

Each year, in conjunction with the submission of the Statement of Affairs to ISBE, before Dec. 1, the District must submit to ISBE an annual report on all contracts over $25,000 awarded during the previous fiscal year.

*Contract(s) with any commercial driver training school(s) for driver education 105 ILCS 5/2-3.25g(d).

The District is required to web-post this document if it has a website. If the District has no website, it must make the contract available upon request.

Annual Statement of Affairs 105 ILCS 5/10-17.

The District is not required to web-post this document. It must, annually by Dec. 1, submit the Statement to ISBE for posting on ISBE’s website, have copies of the Statement available in the main administrative office, and publish a summary of the Statement in a newspaper of general circulation published in the District.

*Board policy, 7:180, Prevention of and Response to Bullying, Intimidation, and Harassment

*Information developed as a result of the evaluation and assessment of the bullying policy’s outcomes and effectiveness

105 ILCS 5/27-23.7(b)(10) & (11), amended by P.A. 98-669.
*Board Policy, 7:290Suicide and Depresion and Awareness and Prevention 105 ILCS 5/10-20.47 added by  99-443
*Administrator and Teacher Salary and Benefits Report (itemized salary report for the Superintendent and all administrators and teachers); benefits includes without limitation vacation days, sick days, bonuses, annuities, and retirement enhancements 105 ILCS 5/10-20.47.

Annually on or before October 1: (1) the information must be presented at a regular Board meeting and posted on the District’s website, and (2) after the Board meeting at which the information was presented, the Report must be provided to ISBE.

*As an employer that participates in the Illinois Municipal Retirement Fund (IMRF), a compensation report for employees who have a total compensation package that exceeds $75,000 per year; total compensation package means salary, health insurance, a housing allowance, a vehicle allowance, a clothing allowance, bonuses, loans, vacation days granted, and sick days granted.

As of Oct. 1, 2014, IASB has not received a response from the Ill. Attorney General’s office to its request for guidance concerning whether this requirement applies to employees who do not participate in IMRF, e.g., TRS participants.

5 ILCS 120/7.3.

The report must be posted at least six days before the District approves an employee’s total compensation package that is equal to or in excess of $150,000.  The District may choose to post a physical copy of this information at its principle office in lieu of posting the information directly on the website in which case it must post directions on the website for accessing that information.

*As an employer that participates in the Illinois Municipal Retirement Fund, a compensation report for employees who have a total compensation package that is equal to or in excess of $150,000 per year; total compensation package means payment by the employer to the employee for salary, health insurance, a housing allowance, a vehicle allowance, a clothing allowance, bonuses, loans, vacation days granted, and sick days granted.

As of Oct. 1, 2014, IASB has not received a response from the Ill. Attorney General’s office to its request for guidance concerning whether this requirement applies to employees who do not participate in IMRF, e.g., TRS participants.

5 ILCS 120/7.3.

The report must be posted at least 6 days before the District approves an employee’s total compensation package that is equal to or in excess of $150,000. The District may choose to post a physical copy of this information at its principal office in lieu of posting the information directly on the website in which case it must post directions on the website for accessing that information.

A description of activities to address intergroup conflict (an optional program authorized by Sec. 27- 23.6) 105 ILCS 5/27-23.6(c).
*Names of Board members who have completed professional development leadership training 105 ILCS 5/10-16a requires the District to post on its website the names of all Board members who have completed professional development leadership training (required for board members taking office after 6/13/2011). The web-posting may be expanded to log all Board members’ training and development activities.

5ILCS 120/1.05(b) and (c) require each Board member to complete training on the Open Meetings Act. After completing the training, each Board member must file a copy of their certificate of completion with the School Board.

105 ILCS 5/24-16.5 requires each Board member to complete a training program on performance evaluations before voting on a dismissal based on a performance evaluation pursuant to the Performance Evaluation Reform Act.

Immunization data reported to ISBE by each Nov. 15 105 ILCS 5/27-8.1.

By Dec. 1, the District must annually make the immunization data that it must report to ISBE each year publicly available. The data, not its format, must be identical to the data reported to ISBE. Boards have control over the method(s) used to make this data publicly available. One method is to instruct the reader to ask for the data directly from ISBE.

Information on mental health issues and local treatment resources The Ill. House of Representatives encouraged this in HR 478 (5-31-15).
All reliable assessments, scored by entities other than the District, that are administered in each of the District’s schools. 105 ILCS 5/22-82(b), added by P.A. 99-590.  These must be made available to parents and/or guardians through the District’s Internet website or paper handouts.

Dated Amended:  December 20, 2016