4:140 Waiver of Student Fees

The Superintendent will recommend to the Board for adoption what fees, if any, will be charged for the use of textbooks, consumable materials, extracurricular activities, and other school fees.  Students will pay for loss of school books or other school-owned materials.

Fees for textbooks, other instructional materials, and driver education are waived for students who meet the eligibility criteria for fee waiver contained in this policy.  In order that no student be denied educational services or academic credit due to the inability of parents/guardians to pay fees and charges, the Superintendent will recommend to the Board for adoption what additional fees, if any, the District will waive for students who meet the eligibility criteria for fee waiver.  Students receiving a fee waiver are not exempt from charges for lost and damaged books, locks, materials, supplies, and equipment.

The Superintendent shall ensure that applications for fee waivers are widely available and distributed according to State law and ISBE rule, and that provisions for assisting parents/guardians in completing the application are available.

Eligibility Criteria

A student shall be eligible for a fee waiver when:

  1. The student  currently  lives in a household that meets the free lunch or  breakfast eligibility guidelines established by the federal government pursuant to  the National School Lunch Act,42 U.S.C. §1758; 7 C.F.R. Part 245 et seq.; or
  2. The student or student’s family is currently receiving aid under Article IV of The Illinois Public Aid Code (Aid to Families with Dependent Children).

The Superintendent or designee will give additional consideration where one or more of the following factors are present:

  • Illness in the family;
  • Unusual expenses such as fire, flood, storm damage, etc.;
  • Seasonal unemployment;
  • Emergency situations;
  • When one or more of the parents/guardians are involved in a work stoppage.

Verification

The Superintendent or designee must follow the verification requirements of 7 C.F.R. 245.6a when using the free lunch or breakfast eligibility guidelines pursuant to The National School Lunch Act as the basis for waiver of the student’s fee(s).

When using a District established or other independent verification process, the Superintendent or designee may not require verification more often than every 60 calendar days. The Superintendent or designee shall not use any information from any independent verification process to determine free lunch or breakfast eligibility pursuant to The National School Lunch Act.

Determination and Appeal

The Superintendent or designee will notify the parent(s)/guardian(s) promptly as to whether the fee waiver request has been granted or denied.   The denial of a fee waiver request may be appealed by submitting the appeal in writing to the Superintendent within 14 days of the denial.  The Superintendent or designee shall respond within 14 days of receipt of the appeal.  The Superintendent’s decision may be appealed to the Board of Education.  The decision of the Board is final and binding.

Questions regarding the fee waiver request process should be addressed to the Business office.

Cross Reference: 

4:130 Free and Reduced-Price Food Services

Legal Reference(s): 

105 ILCS 5/10-20.13 and 5/10-22.25.

23 Ill.Admin.Code §1.245 [unenforceable].

Date Adopted:   December 15, 2009