6:190-AP2 Co-Curricular Clubs, Athletics and Activities
Definitions
For the purpose of this policy, a co-curricular is defined as a student club, sport, or activity that takes place outside of the regular school day.
Starting a New Co-Curricular:
A new co-curricular must present a proposal for approval before it will be recognized as an official school organization. A proposal for a new co-curricular shall be submitted to the Building Principal or designee. At a minimum, the proposal should include the following:
- Name of the sponsor(s)- at lease one of which must be a faculty member.
- Purpose of the organization
- Proposed activities (meetings, events, competitions, etc.)
- Names of students interested in participating.
- Participation fees or dues, if applicable.
- Sponsor compensation, if any.
Approval:
Each proposal will be reviewed by the school’s leadership team. Following approval of the new co-curricular, the sponsor will submit a written charter for the organization which will contain the following:
- Name of organization
- Statement of purpose
- Organizational structure
- Membership information
- Participation fees and dues, if applicable
- Member responsibilities/expectations
- Means of student accountability
- List of activities
- Means of evaluating effectiveness
Compensation of Sponsors:
Co-curricular sponsors may be paid or volunteer (unpaid) as was approved at the inception of the club or activity. Volunteer sponsorships may be converted to paid sponsorships only by re-applying to become a club or activity.
Payments to and compensation of volunteer sponsors is prohibited. donations or fundraising proceeds shall not be used to compensate sponsors in any way.
Participation Fees and Dues:
Co-curriculars with paid sponsors shall be assessed a participation fee per Board policy 4:142 School Fees. Proceeds from participation fees shall be deposited into District revenue accounts and used to offset costs for paid sponsors. Co-curriculars with volunteer sponsors shall not be assessed a participation fee.
Co-curriculars may elect to charge participation dues to pay for events, equipment and materials related to their organizational purpose. Participation dues must be assessed in accordance with Board policy 4:142, Student Fees.
Operating Guidelines:
The co-curricular sponsor(s) must adhere to all District policies and operating procedures to ensure that:
- Students participation does not interfere with academics.
- The safety and welfare of the students is adequately safeguarded.
- All events have proper planning, direction, and supervision.
- Fundraising activities are pre-approved and proceeds used only for the express purposes.
- All organizational funds are handled properly.
- Clubs and activities are assessed regularly, relative to its stated purpose and goals.
- Facilities and equipment are used safely and as intended, and maintained in proper condition.
Facility Usage:
All facility usage must be scheduled, coordinated and approved according to facility management procedures. Users must adhere to the facility usage guidelines or risk revocation of user privileges.
Cross Reference:
7:325 Student Fundraising Activities
Date Approved: February 19, 2014
Date Amended: November 15, 2016
