2:220-E7 Access to Closed Meeting Minutes and Verbatim Recordings

The Board must allow its duly elected officials or appointed officials filling a vacancy of an elected office access to closed session minutes and verbatim recordings (5 ILCS 120/2.06(e)), amended by P.A. 99-515. The following subheads implement the logistics of granting this access.

Note: If the board wishes to mirror the statutory language, replace checkboxes below with: “Records Secretary;  Administrative official of the public body; and  Any elected official of the public body.”

Access to Closed Meeting Minutes

Duplicate this section for each grant of access to closed meeting minutes.

Date:   Time:   Storage Location:  
Name of person(s) responsible for storing the closed meeting minutes:  
 Access granted  
Date access occurred:   Start time:   End time:  
Requesting Board member’s name (Please print)                                                                               

In the presence of: (Check appropriate box and insert name on line.)

Recording Secretary                                                                                                          

Superintendent or designated administrator                                                                       

Elected Board member                                                                                          

For requesting Board member: (Read the following and sign below.)

While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the closed session minutes not yet released to the public could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).

                                                                                                                                               

Requesting Board Member Signature                                                   Date

Verbatim Recording Access

Duplicate this section for each grant of access to verbatim recordings.

Date:   Time:   Storage Location:  
           
Name of person(s) responsible for storing the verbatim recording:  
 Access granted  
Date access occurred:   Start time:   End time:  
Requesting Board member’s name (Please print)                                                                               

In the presence of: (Check appropriate box and insert name on line.)

Recording Secretary                                                                                                          

Superintendent or designated administrator                                                                       

Elected Board member                                                                                          

 Access denied          Access unavailable. Verbatim recording requested is older than 18                                                months and was destroyed pursuant to 5 ILCS 120/2.06(c).

For requesting Board member: (Read the following and sign below.)

While the Open Meetings Act does not provide a cause of action against me or the Board for disclosing closed session discussions (Swanson v. Board of Police Commissioners, 555 N.E. 2d 35 (1990)), I acknowledge and understand that any disclosures by me of information in the verbatim recordings could subject me to a possible civil action alleging that I created harm to another, i.e., an intentional tort(s).

                                                                                                                                               

Requesting Board Member Signature                                                   Date

Date Adopted:  November 15, 2016