2:125-E3 Resolution to Regulate Expense Reimbursements

 

 

BOARD OF EDUCATION OF

BATAVIA PUBLIC SCHOOL DISTRICT NO. 101,

KANE COUNTY, ILLINOIS

RESOLUTION TO REGULATE EXPENSE REIMBURSEMENTS

 

WHEREAS, Section 10-20 of the School Code (105 ILCS 5/10-20) grants school boards other powers that are not inconsistent with their duties; and

WHEREAS, Section 10 of the Local Government Travel Expense Control Act (50 ILVCS 150/, added by P.A.99-604, eff. 1-1-17) provides that the School Board shall be resolution regulate the reimbursement of all travel, meal, and lodging expenses of officers and employees, including, but not limited to: (1) the types f official business for which travel, meal and lodging expenses are allowed; (2) maximum allowable reimbursement for travel, meal, and lodging expenses; and (3) a standardized form for submission of travel, meal, and lodging expenses supported with minimum documentation; and

WHEREAS, the Board regulates the types of expenses that are allowed in Board Policies 2:125, Board Member Compensation; Expenses and 5:060 Expenses; and

WHEREAS, based upon the School District’s budget and other financial considerations, the Superintendent has recommended to the Board a maximum allowable reimbursement amount of $500.00 per day for Board members and District staff; and

WHEREAS, the Board requires submission of appropriate standardized expense forms supported with required written documentation (50 ILS 150/10 and 20); and

WHEREAS, submitted expenses that exceed the Board’s maximum allowable reimbursement amount may be approved by a roll call vote at an open meeting of the Board when an emergency or other extraordinary circumstance exists (50 ILCS 150/10 and 15); and

WHEREAS, all Board member expenses must be approved by a roll call vote at an open meeting of the Board (50 ILCS 150/15).

THEREFORE, BE IT RESOLVED, that the Board hereby:

  1. Defines and sets the types of allowable expenses through Board policy 2:125, Board Member Compensation; Expenses and 5:060, Expenses.
  2. Sets the maximum allowable reimbursement for travel, meal and lodging expenses to an amount not to exceed $500 per day, inclusive of the first and last day of travel, effective on March 2, 2017 until the Resolution is rescinded or replaced by the Board.
  3. Supersedes its previously adopted Resolution to Regulate Expense Reimbursements as of the effective date in paragraph two above.
  4. Requires use of Board exhibits 2:125-E1, Board Member Expense Reimbursement Form; 2:125-E2, Board Member Estimated Expense Approval Form; 5:060-E1, Employee Expense Reimbursement Form; and 5:060-E2, Employee Estimated Expense Approval Form.,
  5. May approve expenses that exceed the Board’s maximum allowable reimbursement amount by a roll call vote at an open meeting when an emergency or other extraordinary circumstance exists.
  6. Must approve its members’ expenses by a roll call vote at an open meeting.

Adopted:  February 21, 2017

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

THEREFORE, BE IT RESOLVED, that the Board hereby:

  1. Defines and sets the types of allowable expenses through Board policy 2:125, Board Member Compensation; Expenses and 5:060, Expenses.
  2. Sets the maximum allowable reimbursement for travel, meal, and lodging expenses to an amount not to exceed $____________, effective on _____________ (date) until the Resolution is rescinded or replaced by the Board.
  3. Supersedes its previously adopted Resolution to Regulate Expense Reimbursements as of the effective date in paragraph two above.
  4. Requires use of Board exhibits 2:125-E1, Board Member Expense Reimbursement Form; 2:125-E2, Board Member Estimated Expense Approval Form; 5:060-E1, Employee Expense Reimbursement Form; and 5:60-E2, Employee Estimated Expense Approval Form.
  5. May approve expenses that exceed the Board’s maximum allowable reimbursement amount by a roll call vote at an open meeting when an emergency or other extraordinary circumstance exists.
  6. Must approve its members’ expenses by a roll call vote at an open meeting.

Attested by:                                                                 , Board President

Attested by:                                                                 , Board Secretary