4:170-AP2 – Administrative Procedure – Criminal Offender Notification Laws

The following list describes laws protecting students on school grounds from individuals convicted of serious crimes:

  1. A child sex offender is prohibited from being present on school property or loitering within 500 feet of school property when persons under the age of 18 are present unless specifically permitted by statute (720 ILCS 5/11-9.3).  See School Board policies 4:170, Safety; 8:030, Visitors to and Conduct on School Property; and administrative procedure 8:030-E1, Definition of Child Sex Offender.
  2. Law enforcement must notify schools of offenders who reside or are employed in the county.  See:  (a) Sex Offender Community Notification Law, 730 ILCS 152/101 et seq., and (b) Murderer and Violent Offender Against Youth Community Notification Law, 730 ILCS 154/75-105, amended by P.A. 97-154.  These laws are hereafter referred to as “offender notification laws.”  See also policy 4:170, Safety.
  3. The School Code (105 ILCS 5/10-21.9, amended by P.A. 97-607) lists criminal offenses that disqualify an individual from District employment if the individual was convicted. It requires any person hired by the District to submit to a fingerprint-based criminal history records check through (a) the Illinois State Police (ISP) for an individual’s Criminal History Records Information (CHRI) and (b) the FBI’s national crime information databases. The law also requires a school district to check two Illinois offender databases for each applicant, which are (a) the Statewide Sex Offender Registry,www.isp.state.il.us/sor/ and (b) the Statewide Murderer and Violent Offender Against Youth Registry,www.isp.state.il.us/cmvo/. Obtaining the results of the fingerprint-based criminal history records check and review of the database registries is a complete criminal history records check as required by the School Code. See Board policy 5:030, Hiring Process and Criteria; administrative procedure 5:030-AP2, Investigations, and ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at:www.isbe.net/pdf/guidance_chr.pdf.  Note: A District may also check the National Sex Offender Public Registry, www.nsopr.gov; however, the same information will likely appear in the information furnished by the FBI.
  4. The provisions in the School Code described above also apply to employees of persons or firms holding contracts with a school district who have direct, daily contact with students.  See Board policy 4:170, Safety.
  5. Conviction of an offense listed in 105 ILCS 5/10-21.9, amended by P.A. 97-607, results in the automatic revocation of the individual’s certificate (105 ILCS 5/21-23a, repealed by P.A. 97-607 and moved to 105 ILCS 5/21B-80).
  6. The offender notification laws require law enforcement to ascertain whether a juvenile sex offender or violent offender against youth is enrolled in a school and, if so, to provide a copy of the registration form to the Building Principal and any guidance counselor designated by him or her.  This registration form must be kept separately from any and all school records maintained on behalf of the juvenile sex offender.  See Board policy 4:170, Safety.

Receipt of the Information from Law Enforcement

The Superintendent or designee shall notify the local law enforcement official or county sheriff that he or she is the District’s official contact person for purposes of the offender notification laws.  The Superintendent and/or Building Principal may at any time request information from law enforcement officials regarding sex offenders or violent offenders against youth.

The Superintendent will provide Building Principals and other supervisors with a copy of all lists received from law enforcement officials containing the names and addresses of sex offenders and violent offenders against youth.

The Building Principal or designee shall provide the lists to staff members in his or her building on a need-to-know basis, but in any event:

  • A teacher will be told if one of his or her students, or a student’s parent/guardian, is on a list.
  • The school counselor, nurse, social worker, or other school service personnel will be told if a student or the parent/guardian of a student for whom he or she provides services is on a list.

No person receiving a list shall provide it to any other person, except as provided in these procedures, State law, or as authorized by the Superintendent.  Requests for information should be referred to the local law enforcement officials or State Police.

Screening Individuals Who Are Likely to Have Contact with Students at School or School Events

Upon receiving a list of sex offenders or violent offenders against youth from law enforcement, the Superintendent or Building Principal, or designees, shall determine if anyone is listed who is currently a District employee, student teacher, or school volunteer.

In addition, the Superintendent and/or Building Principal(s) shall screen individuals who are likely to come in contact with students at school or school events as follows:

Volunteers

Each staff member shall submit to the Building Principal the name and address of each volunteer the staff member is supervising or whose services are being used as soon as that person is identified.  The Building Principal or designee shall immediately screen the volunteer’s name and address against the:  (1) Dru Sjodin National Sex Offender Public Website (NSOPW), www.nsopr.gov, (2) Illinois Sex Offender Registry, www.isp.state.il.us/sor/, and (3) the Illinois Murderer and Violent Offenders Against Youth Registry maintained by the State Police, www.isp.state.il.us/cmvo/. If a match is found, the Building Principal shall notify the Superintendent, who shall contact the local law enforcement officials to confirm or disprove the match.

If a match is confirmed, the Superintendent shall inform the individual, by mail and telephone call, that he or she may not be used as a volunteer.  The Superintendent also shall inform relevant staff members and the Building Principal that the individual may not be used as a volunteer.

While volunteers are not subject to a criminal history records check requirement like District employees, the District may require the same fingerprint-based criminal history records check required of student teachers. See ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at:www.isbe.net/pdf/guidance_chr.pdf and Student Teachers, below. The law is not clear whether the volunteer or the District pays the cost of this check, but funds from any ADA School Safety and Educational Improvement Block Grant may be used to pay for fingerprint-based criminal history records checks.

Student Teachers

The District will perform a fingerprint-based criminal history records check pursuant to the Uniform Conviction Information Act 20 ILCS 2635/1 (ISP) and the Adam Walsh Child Protection and Safety Act (P.L. 109-248) (FBI). The Superintendent will receive the records of convictions (unless expunged) from the fingerprint-based criminal history records check. See 105 ILCS 5/10-21.9(g) and ISBE’s non-regulatory guidance document, Criminal History Records Information (CHRI) Checks for Certified and Non-certified School Personnel, at: www.isbe.net/pdf/guidance_chr.pdf. See also 5:030-AP2, Investigations and Background Checks. Prior to participating in any field experiences in the District, each student teacher must provide written authorization for, and pay the costs of, his or her fingerprint-based criminal history records check. (Id. and 20 ILCS 2635 (7)(A). Each student teacher will be provided with a copy of the report (Id.) Every new student teaching experience will require a new background check.

In addition, the Superintendent shall also screen the student teacher’s name and address against the:  (1) Illinois Sex Offender Registry, www.isp.state.il.us/sor/, and (2) the Violent Offender Against Youth Registry maintained by the State Police, www.isp.state.il.us/cmvo/.

Students Doing Field or Clinical Experience other than Student Teaching

The Building Principal shall screen the name and address of each student seeking to do any field or clinical experience other than student teaching in the school as described above for volunteers.  If a match is found, the Building Principal and Superintendent shall proceed as above for volunteers.

The District may also require the same fingerprint-based criminal history records check required of student teachers prior to a student beginning any field or clinical experiences other than student teaching in the District. See Student Teachers, above. The cost of this check will be paid for by the student seeking the experience.

Contractors’ Employees

The Superintendent shall include the following in all District contracts that may involve an employee of the contractor having any contact, direct or indirect, with a student:

The contractor shall not send to any school building or school property any employee or agent who would be prohibited from being employed by the District due to a conviction of a crime listed in 105 ILCS 5/10-21.9, amended by P.A.s 97-248 and 97-607, or who is listed in the Illinois Sex Offender Registry or the Illinois Murderer and Violent Offender Against Youth Registry. The contractor shall make every employee who will be sent to any school building or school property available to the District for the purpose of submitting to a fingerprint-based criminal history records check pursuant to105 ILCS 5/10-21.9. The check shall occur before any employee or agent is sent to any school building or school property. The contractor will reimburse the District for the costs of the checks. The District must also provide a copy of the report to the individual employee, but is not authorized to release it to the contractor. Additionally, at least quarterly, the contractor shall check if an employee or agent is listed on the Illinois Sex Offender Registry or the Illinois Murderer and Violent Offender Against Youth Registry.

If a staff member at any time becomes aware or suspicious that a contractor’s employee is a sex offender or violent offender against youth, the employee shall immediately notify the Superintendent.  The Superintendent shall screen the name of the individual as described in Volunteers, above and/or contact the contractor.

If another school district requests a copy of a criminal history records check that the District conducted on a contractor’s employee within the last year, the District will share it with the requesting school district. P.A. 97-248 requires the District to share the information and allows a school district to rely on the checks done by another district that are less than one year old. Note: Unless notified by the individual whose criminal history records are being checked or by the ISP that the information furnished in its criminal history records information (CHRI) report is inaccurate or incomplete, the District cannot be liable for damages to any person to whom the CHRI pertains for actions that the District reasonably took in reliance on the accuracy and completeness of CHRI report (20 ILCS 2635/7(A)(3). 

Individuals in the Proximity of a District’s School

Each time a list of sex offenders and/or violent offenders against youth is received from a law enforcement official, the Building Principal shall review it to determine if anyone listed lives in the proximity of his or her school.  The Building Principal shall attempt to alter school bus stops and the route students travel to and from school in order to avoid contact with an individual on such a list.

Employees

All applicants considered for District employment shall submit to a fingerprint-based criminal history records check, according to State law and Board policy 5:030, Hiring Process and Criteria, and administrative procedure 5:030-AP2, Investigations and Background Checks. See 105 ILCS 5/10-21.9, amended by P.A. 97-607.

Each time a list of sex offenders or violent offenders against youth is received from a law enforcement official, the Superintendent shall review the list to determine if an employee is on the list.  If a match is found, the Superintendent shall immediately contact the local police officials to confirm or disprove the match.  The Superintendent shall immediately notify the Board if a match is confirmed.  The Board President will contact the Board Attorney and the Board will take the appropriate action to comply with State law that may include terminating the individual’s employment.

Informing Staff Members and Parents/Guardians About the Law

Building Principals or their designees shall inform parents/guardians about the availability of information concerning sex offenders during school registration and, if feasible, during parent-teacher conferences.  Information should be distributed about the Statewide Sex Offender Registry,www.isp.state.il.us/sor/, and the Statewide Murderer and Violent Offender Against Youth Registry,www.isp.state.il.us/cmvo/. Information may also be included in the Student Handbook. See the Sex Offender Community Notification Law, 730 ILCS 152/101 et seq., and exhibit 4:170-AP2, E1, Informing Parents About Offender Community Notification Laws.

Requests for additional information shall be referred to local law enforcement officials.

Cross Reference:

5:030 Hiring Process and Criteria

5:030-AP2 – Investigations and Background Checks

6:250 Community Resource Persons and Volunteers

8:030 Visitors to and Conduct on School Property

8:030-E1 Definition of Child Sex Offender

8:030-E2 Child Sex Offender’s Request for Permission to Visit School Property

4:170 Safety

Date Adopted: 04/11/2011

Date Amended: 04/05/2013