2:150-AP1 Superintendent Committees
The Superintendent or designee may create, modify, or discontinue Superintendent or administrative committees as necessary to support District operations, legal compliance, collective bargaining agreement implementation, grant compliance, safety planning, program oversight, and continuous improvement.
A Superintendent or administrative committee reports to the Superintendent or to the administrator designated by the Superintendent. Committee recommendations are advisory unless otherwise required by law, Board policy, administrative procedure, grant condition, or collective bargaining agreement. The Board retains all authority reserved to it by law and Board policy.
Required Committees and Committee Charters
The Superintendent or designee shall maintain a committee register identifying committees, teams, councils, or advisory groups required by law, Board policy, administrative procedure, grant condition, or collective bargaining agreement.
Each standing committee and each required committee shall have a written charter. The charter shall identify, at minimum:
- Committee name;
- Committee type;
- Legal, policy, contract, grant, or administrative authority;
- Responsible administrator;
- Required membership or representation;
- Purpose and scope of work;
- Required outputs, reports, plans, recommendations, or records;
- Meeting cadence or required statutory timeline;
- Open Meetings Act status;
- Recordkeeping location; and
- Annual review date.
Committee charters shall be reviewed at least annually by the responsible administrator. The purpose of the annual review is to confirm that the committee remains necessary, properly constituted, legally compliant, aligned to its charge, and not duplicative of another committee.
The Superintendent or designee shall consult the Board Attorney when needed to determine whether a committee must comply with the Open Meetings Act. Committees subject to the Open Meetings Act shall comply with applicable notice, agenda, meeting, minute, and public-access requirements.
Legal Compliance Committees
The District shall maintain legally required committees, teams, councils, or advisory groups when required by law. These may include, but are not limited to, committees or teams related to:
- School safety, emergency operations, threat assessment, and school safety drills;
- Concussion oversight, return-to-play, return-to-learn, and athletic emergency action planning;
- Cardiac emergency response planning;
- Transitional Bilingual Education parent advisory requirements;
- Title I parent and family engagement requirements;
- Parent-teacher advisory committee requirements;
- Teacher evaluation and appraisal requirements;
- Reduction in force requirements;
- Time out, isolated time out, and physical restraint oversight requirements; and
- Educational technology, student data privacy, and security implementation.
A single committee may fulfill more than one administrative or legal function only when the committee’s charter identifies each assigned function and the committee’s membership, process, and outputs satisfy all applicable legal, policy, contract, and grant requirements.
Collective Bargaining Agreement Committees
Committees established by or operating under a collective bargaining agreement shall be maintained, modified, or discontinued consistent with the applicable collective bargaining agreement. If this administrative procedure conflicts with an applicable collective bargaining agreement, the collective bargaining agreement controls for bargaining-unit employees and committee matters governed by that agreement.
Administrative Committees
The Superintendent or designee may create administrative committees that are not legally or contractually required. These committees shall be used when structured collaboration, review, implementation support, or recommendations are needed. Administrative committees should be discontinued when their work is complete, duplicative, no longer necessary, or better assigned to an administrator or department.
Date Adopted: February 18, 2015
Date Amended: January 23, 2018; January 21, 2020; September 22, 2020; August 24, 2021; July 19, 2022; September 22, 2026