2:150-AP1 Superintendent Committees

The Superintendent or designee creates Superintendent or administrative committees as deemed necessary, makes all appointments, and directs all activities. A Superintendent or administrative committees report to the Superintendent or administrator who directs its activities.   The Superintendent or designee should consult the Board Attorney (a) concerning whether any of these committees must comply with the Open Meetings Act (OMA), and/or (b) to receive guidance for ensuring that the meetings either comply with OMA requirements or do not trigger OMA.  Unless otherwise indicated, the listed Superintendent or administrtative committees are optional:

Communicable and Chronic Infectious Disease Program Task Force

This task force assists in the development and review of a chronic and infectious disease program consistent with the District’s policies and State and federal laws and regulations, and reports directly to the Superintendent or designee.  Appointments are made to the task force only if the Superintendent or designee determines that its input is desirable. See policies 5:040, General Personnel, Communicable and Chronic Infectious Disease; and 7:280Communicable and Chronic Infectious Disease.

Task force members include the Superintendent or designee, a school nurse, and representatives from the School Board, local health department, PTA, the professional staff, and other employee groups.

Communicable and Chronic Infectious Disease Review Team

This review team monitors those employees and students who have a communicable and chronic infectious disease, and:

1. Reviews individual medical case histories.

2. Recommends the most appropriate educational setting for a student, which may include temporary removal from and return to the regular educational setting.

3. Recommends the most appropriate work setting for an employee; this may include retention in his/her present position, transfer to another position, or temporarily excused from or returned to his/her work assignment.

Team members include the District’s medical advisor, a school nurse, the Building Principal, and the Superintendent or designee.

The review team is guided by the Board’s policies, Illinois Dept. of Public Health rules and regulations, and all other applicable State and federal laws. It reports directly to the Superintendent or designee.  See also policies 5:040, General Personnel – Communicable and Chronic Infectious Disease, and 7:280Students, Communicable and Chronic Infectious Disease. The review team consults the employee’s or the student’s personal physician and local health department officials before making any recommendations.

The Communicable and Chronic Infectious Disease Review Team respects the privacy rights of each employee and student and takes such precautions as may be necessary to secure confidentiality.

Food Allergy Management Committee

This committee develops and implements the District’s Food Allergy Management Program and reports directly to the Superintendent or designee. It monitors the program for effectiveness and establishes a schedule for the Superintendent to report this information back to the Board. See policy 7:285Food Allergy Management Program, which is based upon the ISBE/IDPH Guidelines at:

www.isbe.net/nutrition/pdf/food_allergy_guidelines.pdf. 

See also the modifiable Microsoft Word Version of the ISBE/IDPH Guidelines at:  www.isbe.net/pages/Food-Allergy-Guidelines.aspx

Committee members include District-level administrators, Building Principals, the District Safety Coordinator (see 4:170-AP1,  Comprehensive Safety and Security Plan, Part C, District Safety Coordinator and Safety Team; Responsibilities), District 504 Coordinator (see 6:120Education of Children with Disabilities), staff members, parents/guardians, community members, and students.

Employee Drug Abuse Committee

This committee makes recommendations directly to the Superintendent or designee regarding employee drug abuse, and:

1. Cooperates with community and State agencies on drug abuse programs.

2. Gathers information about drug abuse and suggests methods to disseminate it to staff.

3. Develops a support network that encourages employees to self-refer for treatment and suggests procedures for early identification and treatment.

4. Recommends procedures that would protect the privacy of employees while taking into consideration the Board’s obligation to provide a safe environment and to ensure high quality performance.

5. Recommends a method to explicitly inform employees of District policy and the consequences of drug abuse.

Committee members include the Superintendent or designee, the District’s medical advisor, and employee representatives from both professional and educational support personnel. The committee is guided by Board policies, administrative procedures, and relevant State and federal statutes. See policy 5:050, Drug- and Alcohol-Free Workplace; Tobacco Prohibition.

Pandemic Planning Team

This team builds a strong relationship with the local health department and emergency medical agencies and uses their assistance to develop and implement a comprehensive pandemic influenza school action plan and build awareness of the final plan among staff, students, and community. See policy 4:180Pandemic Preparedness, and procedure 4:180-AP1, School Action Steps for Pandemic Influenza.

Team members include one or two Board members, administrators, and staff members.  It reports directly to the Superintendent or designee.

Sex Equity Committee

This committee supports the District’s efforts to eliminate sexual harassment by advising the Superintendent or designee on prevention, intervention, and education. Committee members may include community representatives, District administrators, teachers, and students. See policies 5:010Equal Employment Opportunity and Minority Recruitment; 5:020Workplace Harassment Prohibited7:010Equal Educational Opportunities; and 7:020Harassment of Students Prohibited.

School Violence Prevention Team

This team builds awareness about and supports the development and implementation of the District’s:

1. Targeted School Violence Prevention Program. See 4:170, Safety; and 4:170-AP7, – Targeted School Violence Prevention Program.

2. Anti-bullying program, when and as appropriate. See 7:180, Preventing Bullying, Intimidation, and Harassment.  

All Building Principals or their designees must be on this team.  Other team members may include the District Safety Coordinator (see 4:170 AP1, Comprehensive Safety and Security Plan,Building Principals. Other team members may include the District Safety Coordinator (see 4:170-AP1, – Comprehensive Safety and Security Plan,), law enforcement representatives, Board Attorney, District psychologist(s), mental health workers and/or social service agencies, faith leaders, community members, and students.  It reports directly to the Superintendent or designee.

Title I Advisory Committee

This committee is required if the District receives or desires to receive Title I funds. See policy 6:170Title I Programs20 U.S.C. §631234 C.F.R. §§200.41, 200.50, and 200.52(a)(1);and 105 ILCS 5/2-3.25d (for Illinois requirements). The committee supports the development and implementation of the District’s Title I plan. Its activities may include, at the Superintendent’s or designee’s directive:

1. Facilitating the active involvement of parents/guardians in their children’s academic success by such activities as coordinating Title I parent-teacher conferences, providing information to help parents/guardians assist their children, coordinating volunteer or paid participation by parents/guardians in school activities, and establishing a process to respond to parents/guardians’ inquiries and recommendations.

2. Distributing Title I informational materials.

3. Preparing and monitoring revised School Improvement Plan(s).

4. Supporting the implementation of Board policy 6:170, Title I Programs.

Committee members include parents/guardians and teachers of Title I children. It reports directly to the Superintendent or designee.

PERA (Performance Educational Reform Act) Joint Committee and the RIF (Reduction in Force) Joint Committee

Each committee listed below is required until its function has been fulfilled; each reports directly to the Superintendent or designee.

  1. PERA joint committee.  This mandatory committee develops a plan for incorporating data and indicators of student growth into the evaluation plan.  The joint committee is “composed of equal representation selected by the district and its teachers, or where applicable, the exclusive bargaining representative of its teachers”.  105 ILCS 5/24A-4(b).  If, within 180 calendar days of the committee’s first meeting, the committee does not reach agreement on the plan, the District must implement ISBE’s model evaluation plan with respect to the use of data and indicators on student growth.  The amendment of an evaluation plan continues to be a mandatory subject of bargaining.
  2. RIF joint committee.  This mandatory committee convenes annually to consider issues identified in the statute concerning the selection of teachers for layoff.  105 ILCS 5/24-12(c).  On or before December 1 of each year, the RIF joint committee must be established and must hold its first meeting.  It is composed of individuals appointed by the Board and the teachers (or the exclusive bargaining representative of its teachers).

Concussion Oversight Team

The Concussion Oversight Team is required until its function has been fulfilled; it reports directly to the Superintendent or designee.  State law requires the team to establish protocols for return-to-play and return-to-learn for students who have suffered a concussion or head injury during interscholastic athletic activities.  See Policy 7:305 Student Athlete concussions and Head Injuries.  105 ILCS 5/22-80(d), added by P.A.99-245 and amended by P.A. 99-486 and 100-309.  The Board must appoint or approve a Concussion Oversight Team.  Section 22-80(d) identifies who must be on each Concussion Oversight Team.  A physician, to the extent possible, must be on the Team.  If the school employs an athletic trainer and/or nurse, they must be on the Team to the extent practicable.  The Team must include, at a minimum, one person who is responsible for implementing and complying with the return-to-play and return-to-learn protocols adopted by the Team.  Other licensed health care professionals may be appointed to serve on the Team.  if it is not practicable for a physician, athletic trainer and/or nurse to be on the Team and other licensed health care professionals are not appointed to serve on the Team, the Team may be composed of only one person who need not be a licensed healthcare professional; however, that individual may not be a coach.

Wellness Committee

The Wellness Committee includes at least one representative from each of the following groups; parents, students, representatives of the school food authority, teachers of physical education, school health professionals, a member of the Board, school administrators, and members of the community.  It reports directly to the Superintendent or designee.  Individuals of this committee will participate in the development, implementation, periodic reviews, and updates of Policy 6:050, School Wellness.  7 C.F.F 2013.31(d)(1).

Date Adopted:  February 18, 2015

Date Amended:  January 23, 2018