8:020-AP1 Categories and Priorities for Community Use of School Facilities
Rental and use of school facilities shall not (1) interfere with any school function or affect the safety of students or employees, or (2) affect the property or liability of the School District.
The Superintendent or designee is authorized to negotiate multi-year contracts with renters for discounted rates, bartered services, donations, or pledges when in the District’s best interest, subject to Board approval.
The rental and use of school facilities shall be categorized and prioritized as follows:
Category 0 – District Users
District users include co- and extra-curricular activities of the Board of Education. Such users or groups do not pay rental fees but must follow all facility usage policies. Examples include:
- Academic classes
- School-sponsored clubs and organizations
- Extracurricular activities
Category 1 – Affiliate Organizations
Affiliate organizations are non-profits whose sole purpose is to support the District and its programs and are officially recognized by the Board policy 8:090 (Parent Organizations and Booster Clubs). Examples include:
- Booster Clubs
- School PTOs
Category 2 – Partner Organizations
Partner organizations are non-profits that predominantly serve the constituents of the District. Examples include:
- Other local governmental units (Batavia Park District, Batavia Library District, City of Batavia)
- Batavia Activity and Athletic Foundation
- Chip-In
- Batavia Feeder Basketball
- Batavia Youth Football
- Batavia Youth Baseball
- Boy Scouts
- Girl Scouts
Category 3 – Other Users and Organizations
- All other users and organizations
Category 4 – Non-Illinois Renters
- Any renters, organizations, or business entities not principally headquartered or registered within the State of Illinois
Cross References:
5:120 Employee Ethics; Conduct; and Conflict of Interest; 8:025 Community Relations; 8:030 Visitors to and Conduct on School Property; 8:040 Spectator Conduct at School Events; 8:090 Parent Organizations and Booster Clubs; 8:100 Relations with Other Organizations and Agencies
Date Adopted: March 24, 2020
Date Amended: June 24, 2026