8:020-AP2 Rental Rates for Community Use of Facilities
Rental rates are subject to change with reasonable notice. Rates will be reviewed on a biennial or annual basis.
All amounts shown are per hour unless otherwise specified; the increment for rentals shall be on an hourly basis, rounded to the nearest half hour.
| Facility/Space | Category 0 | Category 1 | Category 2 | Category 3 | Category 4 |
| Batavia High School | |||||
| BHS Stadium Field | $0 | $100 | $200 | ||
| Tennis Courts (per court; up to 8) | $10 | $20 | |||
| Varsity Baseball Field | $40 | $80 | |||
| Varsity Softball Field | $30 | $60 | |||
| Outdoor Track | $30 | $60 | |||
| Athletic Field | $20 | $40 | |||
| Lower Level Baseball Field | $20 | $40 | |||
| Lower Level Softball Field | $20 | $40 | |||
| Main Gym | $30 | $60 | |||
| Middle Gym | $20 | $40 | |||
| Wrestling Gym | $20 | $40 | |||
| P.E. Center (Field House) | $150 | $250 | |||
| P.E. Center (single court) | $25 | $50 | |||
| Classroom | $7 | $14 | |||
| The Windmill Room – A101 | $15 | $30 | |||
| Lobby | $10 | $20 | |||
| Cafeteria | $25 | $50 | |||
| Kitchen (w Food Service Rep) | $30 | $60 | |||
| Library (LRC) | $20 | $40 | |||
| Rotolo Middle School | |||||
| Stadium Field | $20 | $40 | |||
| Cafeteria | $20 | $40 | |||
| Kitchen (w Food Service Rep) | $15 | $30 | |||
| East Gym | $25 | $45 | |||
| South Gym | $20 | $35 | |||
| West Gym | $15 | $25 | |||
| Upper Gym (Painted concrete floor) | $10 | $20 | |||
| Multi-Purpose Room | $15 | $25 | |||
| Lobby | $10 | $15 | |||
| Library (LRC) | $15 | $25 | |||
| Classroom | $7 | $14 | |||
| Elementary Schools | |||||
| Athletic Fields (2) HCS | $20 | $40 | |||
| Multi-Purpose/Cafeteria | $10 | $20 | |||
| Louise White Gym (hardwood) | $20 | $35 | |||
| Gyms – AGS, GMS, HCS, HWS | $15 | $25 | |||
| JB Nelson Gym | $10 | $20 | |||
| Classroom | $7 | $14 | |||
| Kitchen | $5 | $10 | |||
| Learning Centers | $12 | $20 | |||
| Rosalie Jones Admin Center | |||||
| Board Room | $15 | $30 | |||
| Conference Room | $10 | $20 | |||
| Service Charges | |||||
| Custodial/Maintenance Personnel Hourly Rate | $36 | $36 | |||
| Batavia Fine Arts Centre | |||||
| Minimum rental: 4 hours; weekly rate acquired at 42 hours annually | |||||
|
SPACE |
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| Main Stage* – Daily rate | $220/hr | $260/hr | $295/hr | ||
| Main Stage* – Weekly rate | $190/hr | $225/hr | $260/hr | ||
| Black Box** – Daily rate | $90/hr | $120/hr | $135/hr | ||
| Black Box** – Weekly rate (production equipment package included, however Riser and Seating Fees apply to Black Box Rentals.) | $80/hr | $105/hr | $120/hr | ||
| Courtyard – Daily rate | $90/hr | $110/hr | $130/hr | ||
| Courtyard – Weekly rate | $80/hr | $90/hr | $110/hr | ||
| Lobby/Gallery ONLY – weekend (Thursday – Sunday) | $90/hr | $110/hr | $135/hr | ||
| EQUIPMENT | |||||
| Projector – daily | $300/day | $300/day | $300/day | ||
| Projector – weekly | $900/week | $900/week | $900/week | ||
| Risers (4×8 or 3×8) – daily | $25/day | $25/day | $25/day | ||
| Risers (4×8 or 3×8) – weekly | $75/week | $75/week | $75/week | ||
| Dance floor – includes tape and labor | $650/use | $650/use | $650/use | ||
| Wireless mic | $20/day | $20/day | $20/day | ||
| Orchestra shell – includes labor | $650/use | $650/use | $650/use | ||
| Sales buyout | $300/perf | $300/perf | $300/perf | ||
| Table – daily | $5/day | $5/week | $5/week | ||
| Table – weekly | $15/week | $15/week | $15/week | ||
| Chairs – daily | $2/day | $2/day | $2/day | ||
| Chairs – weekly | $6/week | $6/week | $6/week | ||
| Storage | $500/day | $500/day | $500/day | ||
| Clean up (per performance) | $50/day | $50/day | $50/day | ||
| Orchestra pit | $650/use | $650/use | $650/use | ||
| Baby grand piano | $150/perf | $150/perf | $150/perf | ||
| Pipe and drape | $2/foot/use | $2/foot/use | $2/foot/use | ||
| Encoder | $500/use | $500/use | $500/use | ||
| TICKETING FEES | |||||
| Online: | |||||
| Tickets up to $30.00 | $3.00 ea | $3.00 ea | $4.50 ea | $4.50 ea | $5.50 ea |
| Tickets between $30.01 and $45.00 | $4.00 ea | $4.00 ea | $5.50 ea | $5.50 ea | $6.50 ea |
| Tickets between $45.01 and $60.00 | $5.00 ea | $5.00 ea | $6.50 ea | $6.50 ea | $7.50 ea |
| Box Office/Phone: | |||||
| Tickets up to $30.00 | $5.00 ea | $5.00 ea | $6.50 ea | $6.50 ea | $7.50 ea |
| Tickets between $30.01 and $45.00 | $6.00 ea | $6.00 ea | $7.50 ea | $7.50 ea | $8.50 ea |
| Tickets between $45.01 and $60.00 | $7.00 ea | $7.00 ea | $8.50 ea | $8.50 ea | $9.50 ea |
| Ticket buyout (included with rentals > 100 hrs annually; only required when BFAC does not manage ticket sales.) | $1,000/perf | $1,000/perf | $1,000/perf | ||
|
DVD/Blu-ray Minimum sales – (20 combined units) Video editing, mastering, and shipping are free when minimums are met. |
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| DVD and Blu-ray | $30 | $30 | $30 | ||
| Recording buyout | $500/perf | $500/perf | $500/perf | ||
| Company Digital Download: Allows renters to pre-purchase performance recordings. Price range: $1,750-$3,500, base on quantity. | |||||
| STAFF | |||||
| Administrator | $52/hr | $52/hr | $52/hr | ||
| Lead Technician (30 minutes prior to the rental start to 30 minutes after the renter departs) – Required at all times during rentals. Must never be assigned to any location. More hours may be necessary at the sole discretion of BFAC management based on event specifications. | Up to 4 staff members for up to 3 hours each. Additional hours at cost. | Cost | $52/hr first 8 hrs |
$52/hr first 8 hrs |
$52/hr first 8 hrs |
| Additional Technician – At least one (1) is required for all dance events and any load in/load out. | Up to 4 staff members for up to 3 hours each. Additional hours at cost. | Cost | $50/hr first 8 hrs |
$50/hr first 8 hrs |
$50/hr first 8 hrs |
| House Manager (75 minutes prior to the rental to start 30 minutes after the last patron departs) – One (1) is required for every 275 expected patrons. | 3 staff members for up to 3 hours each, totaling 9 FOH staff hours. Additional hours at cost. | Cost | $45/hr first 8 hours |
$45/hr first 8 hours |
$45/hr first 8 hours |
| Asst. House Manager | 3 staff members for up to 3 hours each, totaling 9 FOH staff hours. Additional hours at cost. | $43/hr | $43/hr | $43/hr | |
| Front of House Staff | 3 staff members for up to 3 hours each, totaling 9 FOH staff hours. Additional hours at cost. | $42/hr | $42/hr | $42/hr | |
| Apprentices | Cost | Cost | $33/hr first 8 hrs |
$33/hr first 8 hrs |
$33/hr first 8 hrs |
| Security (may be required based at discretion of management) | Cost | Cost | $120/hr | $120/hr | $120/hr |
| Janitorial Services (required for > 6 hrs) | Cost | Cost | $55/person | $55/person | $55/person |
| Staff Meal Package (required for events exceeding 10 hours per day, priced at market rate + 20%) |
* Main Stage rental includes lighting owned by BFAC (conventional and intelligent, ETC Source 4 spotlights), sound system owned by BFAC (soundboard, communications, speakers, monitor speakers, handheld microphone inventory, Q Lab), incidentals (spike tape, lighting gels), hazer, and podium.
** Black Box rental comes with audience chairs and risers
Competitive Pricing Clause: BFAC reserves the right to match competing quotes from comparable venues.
Date Adopted: March 24, 2020
Dates Updated: October 6, 2022; March 15, 2023; June 24, 2026