8:020-AP2 Rental Rates for Community Use of Facilities

Rental rates are subject to change with reasonable notice.  Rates will be reviewed on a biennial or annual basis.

All amounts show are per hour, unless otherwise specified; the increment for rentals shall be on an hourly basis, rounded to the nearest half hour.

Facility/Space Category 1 Category 2 Category 3
Batavia High School
BHS Stadium Field $0 $100 $200
Tennis Courts (8 courts) $10 $20
Varsity Baseball Field $40 $80
Varsity Softball Field $30 $60
Outdoor Track $30 $60
Athletic Field $20 $40
Lower Level Baseball Field $20 $40
Lower  Level Softball Field $20 $40
Main Gym $30 $60
Middle Gym $20 $40
Wrestling Gym $20 $40
P.E. Center (Field House) $150 $250
P.E. Center (single court) $25 $50
Classroom $7 $14
The Windmill Room – A101 $15 $30
Lobby $10 $20
Cafeteria $25 $50
Kitchen (w Food Service Rep) $30 $60
Library (LRC) $20 $40
Rotolo Middle School
Stadium Field $20 $40
Cafeteria $20 $40
Kitchen (w Food Service Rep) $15 $30
East Gym $25 $45
South Gym $20 $35
West Gym $15 $25
Upper Gym (Painted concrete floor) $10 $20
Multi-Purpose Room $15 $25
Lobby $10 $15
Library (LRC) $15 $25
Classroom $7 $14
Elementary Schools
Athletic Fields (2) HCS $20 $40
Multi-Purpose/Cafeteria $10 $20
Louise White Gym (hardwood) $20 $35
Gyms – AGS, GMS, HCS, HWS $15 $25
JB Nelson Gym $10 $20
Classroom $7 $14
Kitchen $5 $10
Learning Centers $12 $20
Rosalie Jones Admin Center
Board Room $15 $30
Conference Room $10 $20
Service Charges
Custodial/Maintenance Personnel Hourly Rate $36 $36
 
Batavia Fine Arts Centre
Minimum rental – 4 hours

Weekly rate acquired at 42 hours annually

Monthly rate acquired at 168 hours annually

SPACE

Main Stage rental comes with four (4) stage lights and (1) handheld wired microphone

Black Box rental comes with audience chairs and risers

Main Stage – weekday (Monday – Wednesday) $125 $150
Main Stage – weekend (Thursday – Saturday) $165 $190
Main Stage – weekly rate (production equipment package included) $140 $165
Main Stage – Monthly rate (buyouts & production equipment package included) $115 $140
Black Box – weekday (Monday-Wednesday) $70 $85
Black Box – weekend (Thursday-Sunday) $85 $100
Black Box – weekly rate (production equipment package included) $45 $60
Black Box – monthly rate (production equipment included) $35 $50
Courtyard – weekday (Monday-Wednesday) $70 $85
Courtyard – weekend (Thursday-Saturday) $85 $100
Courtyard – weekly (production equipment package included) $45 $60
Lobby/Gallery ONLY – weekday (Monday-Wednesday) $70 $85
Lobby/Gallery ONLY – weekend (Thursday- Sunday) $85 $100
EQUIPMENT
Production Equipment Package

Includes: lighting owned by BFAC (conventional and intelligent, ETC Source 4 spotlights); sound system owned by BFAC (sound board, communications, speakers, monitor speakers, handheld microphone inventory, Q Lab) incidentals; (spike tape, lighting gels), hazer, podium

$50 $50
Projector – daily $300/day $300/day
Projector – weekly $900/week $900/week
Risers (4×8 or 3×8) – daily $25/day $25/day
Risers (4×8 or 3×8) – weekly $75/week $75/week
Dance Floor – includes tape and labor $650/use $650/use
Wireless Mic $20/day $20/day
Orchestra Shell – includes labor $650/use $650/use
Sales Buyout $300/performance $300/performance
Table – daily $5/day $5/week
Table – weekly $15/week $15/week
Chairs – daily $2/day $2/day
Chairs – weekly $6/week $6/week
Storage $250/day $250/day
Clean up (per performance) $50/day $50/day
Orchestra Pit $100/use $100/use
Baby Grand Piano $150/performance $150/performance
Pipe and drape $2/foot/use $2/foot/use
TICKETING FEES
Online:
Tickets between $00.01 and $15.00 $2.00/ticket $3.00/ticket $3.00/ticket
Tickets between $15.01 and $30.00 $3.00/ticket $4.00/ticket $4.00/ticket
Tickets between $30.01 and $45.00 $4.00/ticket $5.00/ticket $5.00/ticket
Tickets between $45.01 and $60.00 $5.00/ticket $6.00/ticket $6.00/ticket
Box Office/Phone:
Tickets up to $15.00 $4.00/ticket $5.00/ticket $5.00/ticket
Tickets between $15.01 and $30.00 $5.00/ticket $6.00/ticket $6.00/ticket
Tickets between $30.01 and $45.00 $6.00/ticket $7.00/ticket $7.00/ticket
Tickets between $45.01 and $60.00 $7.00/ticket $8.00/ticket $8.00/ticket
Ticket buyout $1,000/performance $1,000/performance
STAFF When a fundraiser
Lead Technician (30 minutes prior to the rental start to 30 minutes after renter departs) – Required at all times during rentals.  Must never be assigned to any location.  More hours may be necessary at the sole discretion of BFAC management based upon event specifications Cost $50/hour for the first 8 hours $50/hour for the first 8 hours
Additional Technician – At least one (1) is required for all dance events and any load in/load out. Cost $40/hour for the first 8 hours $40/hour for the first 8 hours
House Manager and FOH staff (75 minutes prior to the rental to start 30 minutes after the last patron departs) – One (1) required for every 275 expected patrons. Cost $38/hour for the first 8 hours $38/hour for the first 8 hours
Apprentices Cost $28/hour for the first 8 hours $28/hour for the first 8 hours
Security – Required for events based upon the sole discretion of BFAC management Cost $95/hr $95/hr

Date Adopted:  March 24, 2020