Policy
8:020-AP2 Rental Rates for Community Use of Facilities
Rental rates are subject to change with reasonable notice. Rates will be reviewed on a biennial or annual basis.
All amounts show are per hour, unless otherwise specified; the increment for rentals shall be on an hourly basis, rounded to the nearest half hour.
| Facility/Space | Category 1 | Category 2 | Category 3 |
| Batavia High School | |||
| BHS Stadium Field | $0 | $100 | $200 |
| Tennis Courts (8 courts) | $10 | $20 | |
| Varsity Baseball Field | $40 | $80 | |
| Varsity Softball Field | $30 | $60 | |
| Outdoor Track | $30 | $60 | |
| Athletic Field | $20 | $40 | |
| Lower Level Baseball Field | $20 | $40 | |
| Lower Level Softball Field | $20 | $40 | |
| Main Gym | $30 | $60 | |
| Middle Gym | $20 | $40 | |
| Wrestling Gym | $20 | $40 | |
| P.E. Center (Field House) | $150 | $250 | |
| P.E. Center (single court) | $25 | $50 | |
| Classroom | $7 | $14 | |
| The Windmill Room – A101 | $15 | $30 | |
| Lobby | $10 | $20 | |
| Cafeteria | $25 | $50 | |
| Kitchen (w Food Service Rep) | $30 | $60 | |
| Library (LRC) | $20 | $40 | |
| Rotolo Middle School | |||
| Stadium Field | $20 | $40 | |
| Cafeteria | $20 | $40 | |
| Kitchen (w Food Service Rep) | $15 | $30 | |
| East Gym | $25 | $45 | |
| South Gym | $20 | $35 | |
| West Gym | $15 | $25 | |
| Upper Gym (Painted concrete floor) | $10 | $20 | |
| Multi-Purpose Room | $15 | $25 | |
| Lobby | $10 | $15 | |
| Library (LRC) | $15 | $25 | |
| Classroom | $7 | $14 | |
| Elementary Schools | |||
| Athletic Fields (2) HCS | $20 | $40 | |
| Multi-Purpose/Cafeteria | $10 | $20 | |
| Louise White Gym (hardwood) | $20 | $35 | |
| Gyms – AGS, GMS, HCS, HWS | $15 | $25 | |
| JB Nelson Gym | $10 | $20 | |
| Classroom | $7 | $14 | |
| Kitchen | $5 | $10 | |
| Learning Centers | $12 | $20 | |
| Rosalie Jones Admin Center | |||
| Board Room | $15 | $30 | |
| Conference Room | $10 | $20 | |
| Service Charges | |||
| Custodial/Maintenance Personnel Hourly Rate | $36 | $36 | |
| Batavia Fine Arts Centre | |||
| Minimum rental – 4 hours
Weekly rate acquired at 42 hours annually Monthly rate acquired at 168 hours annually |
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SPACE |
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Main Stage rental comes with four (4) stage lights and (1) handheld wired microphone Black Box rental comes with audience chairs and risers |
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| Main Stage – weekday (Monday – Wednesday) | $125 | $150 | |
| Main Stage – weekend (Thursday – Saturday) | $165 | $190 | |
| Main Stage – weekly rate (production equipment package included) | $140 | $165 | |
| Main Stage – Monthly rate (buyouts & production equipment package included) | $115 | $140 | |
| Black Box – weekday (Monday-Wednesday) | $70 | $85 | |
| Black Box – weekend (Thursday-Sunday) | $85 | $100 | |
| Black Box – weekly rate (production equipment package included) | $45 | $60 | |
| Black Box – monthly rate (production equipment included) | $35 | $50 | |
| Courtyard – weekday (Monday-Wednesday) | $70 | $85 | |
| Courtyard – weekend (Thursday-Saturday) | $85 | $100 | |
| Courtyard – weekly (production equipment package included) | $45 | $60 | |
| Lobby/Gallery ONLY – weekday (Monday-Wednesday) | $70 | $85 | |
| Lobby/Gallery ONLY – weekend (Thursday- Sunday) | $85 | $100 | |
| EQUIPMENT | |||
| Production Equipment Package
Includes: lighting owned by BFAC (conventional and intelligent, ETC Source 4 spotlights); sound system owned by BFAC (sound board, communications, speakers, monitor speakers, handheld microphone inventory, Q Lab) incidentals; (spike tape, lighting gels), hazer, podium |
$50 | $50 | |
| Projector – daily | $300/day | $300/day | |
| Projector – weekly | $900/week | $900/week | |
| Risers (4×8 or 3×8) – daily | $25/day | $25/day | |
| Risers (4×8 or 3×8) – weekly | $75/week | $75/week | |
| Dance Floor – includes tape and labor | $650/use | $650/use | |
| Wireless Mic | $20/day | $20/day | |
| Orchestra Shell – includes labor | $650/use | $650/use | |
| Sales Buyout | $300/performance | $300/performance | |
| Table – daily | $5/day | $5/week | |
| Table – weekly | $15/week | $15/week | |
| Chairs – daily | $2/day | $2/day | |
| Chairs – weekly | $6/week | $6/week | |
| Storage | $250/day | $250/day | |
| Clean up (per performance) | $50/day | $50/day | |
| Orchestra Pit | $100/use | $100/use | |
| Baby Grand Piano | $150/performance | $150/performance | |
| Pipe and drape | $2/foot/use | $2/foot/use | |
| TICKETING FEES | |||
| Online: | |||
| Tickets between $00.01 and $15.00 | $2.00/ticket | $3.00/ticket | $3.00/ticket |
| Tickets between $15.01 and $30.00 | $3.00/ticket | $4.00/ticket | $4.00/ticket |
| Tickets between $30.01 and $45.00 | $4.00/ticket | $5.00/ticket | $5.00/ticket |
| Tickets between $45.01 and $60.00 | $5.00/ticket | $6.00/ticket | $6.00/ticket |
| Box Office/Phone: | |||
| Tickets up to $15.00 | $4.00/ticket | $5.00/ticket | $5.00/ticket |
| Tickets between $15.01 and $30.00 | $5.00/ticket | $6.00/ticket | $6.00/ticket |
| Tickets between $30.01 and $45.00 | $6.00/ticket | $7.00/ticket | $7.00/ticket |
| Tickets between $45.01 and $60.00 | $7.00/ticket | $8.00/ticket | $8.00/ticket |
| Ticket buyout | $1,000/performance | $1,000/performance | |
| STAFF | When a fundraiser | ||
| Lead Technician (30 minutes prior to the rental start to 30 minutes after renter departs) – Required at all times during rentals. Must never be assigned to any location. More hours may be necessary at the sole discretion of BFAC management based upon event specifications | Cost | $50/hour for the first 8 hours | $50/hour for the first 8 hours |
| Additional Technician – At least one (1) is required for all dance events and any load in/load out. | Cost | $40/hour for the first 8 hours | $40/hour for the first 8 hours |
| House Manager and FOH staff (75 minutes prior to the rental to start 30 minutes after the last patron departs) – One (1) required for every 275 expected patrons. | Cost | $38/hour for the first 8 hours | $38/hour for the first 8 hours |
| Apprentices | Cost | $28/hour for the first 8 hours | $28/hour for the first 8 hours |
| Security – Required for events based upon the sole discretion of BFAC management | Cost | $95/hr | $95/hr |
Date Adopted: March 24, 2020
