Policy
8:020-AP2 Rental Rates for Community Use of Facilities
Rental rates are subject to change with reasonable notice. Rates will be reviewed on a biennial or annual basis.
All amounts shown are per hour unless otherwise specified; the increment for rentals shall be on an hourly basis, rounded to the nearest half hour.
| Facility/Space | Category 1 | Category 2 | Category 3 |
| Batavia High School | |||
| BHS Stadium Field | $0 | $100 | $200 |
| Tennis Courts (per court; up to 8) | $10 | $20 | |
| Varsity Baseball Field | $40 | $80 | |
| Varsity Softball Field | $30 | $60 | |
| Outdoor Track | $30 | $60 | |
| Athletic Field | $20 | $40 | |
| Lower Level Baseball Field | $20 | $40 | |
| Lower Level Softball Field | $20 | $40 | |
| Main Gym | $30 | $60 | |
| Middle Gym | $20 | $40 | |
| Wrestling Gym | $20 | $40 | |
| P.E. Center (Field House) | $150 | $250 | |
| P.E. Center (single court) | $25 | $50 | |
| Classroom | $7 | $14 | |
| The Windmill Room – A101 | $15 | $30 | |
| Lobby | $10 | $20 | |
| Cafeteria | $25 | $50 | |
| Kitchen (w Food Service Rep) | $30 | $60 | |
| Library (LRC) | $20 | $40 | |
| Rotolo Middle School | |||
| Stadium Field | $20 | $40 | |
| Cafeteria | $20 | $40 | |
| Kitchen (w Food Service Rep) | $15 | $30 | |
| East Gym | $25 | $45 | |
| South Gym | $20 | $35 | |
| West Gym | $15 | $25 | |
| Upper Gym (Painted concrete floor) | $10 | $20 | |
| Multi-Purpose Room | $15 | $25 | |
| Lobby | $10 | $15 | |
| Library (LRC) | $15 | $25 | |
| Classroom | $7 | $14 | |
| Elementary Schools | |||
| Athletic Fields (2) HCS | $20 | $40 | |
| Multi-Purpose/Cafeteria | $10 | $20 | |
| Louise White Gym (hardwood) | $20 | $35 | |
| Gyms – AGS, GMS, HCS, HWS | $15 | $25 | |
| JB Nelson Gym | $10 | $20 | |
| Classroom | $7 | $14 | |
| Kitchen | $5 | $10 | |
| Learning Centers | $12 | $20 | |
| Rosalie Jones Admin Center | |||
| Board Room | $15 | $30 | |
| Conference Room | $10 | $20 | |
| Service Charges | |||
| Custodial/Maintenance Personnel Hourly Rate | $36 | $36 | |
| Batavia Fine Arts Centre | |||
| Minimum rental: 4 hours; weekly rate acquired at 42 hours annually | |||
|
SPACE |
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| Main Stage* – Daily rate | $215/hr | $250/hr | |
| Main Stage* – Weekly rate | $150/hr | $185/hr | |
| Black Box** – Daily rate | $90/hr | $110/hr | |
| Black Box** – Weekly rate (production equipment package included) | $65/hr | $90/hr | |
| Courtyard – Daily rate | $90/hr | $110/hr | |
| Courtyard – Weekly rate | $65/hr | $90/hr | |
| Lobby/Gallery ONLY – weekend (Thursday – Sunday) | $90/hr | $110/hr | |
| EQUIPMENT | |||
| Projector – daily | $300/day | $300/day | |
| Projector – weekly | $900/week | $900/week | |
| Risers (4×8 or 3×8) – daily | $25/day | $25/day | |
| Risers (4×8 or 3×8) – weekly | $75/week | $75/week | |
| Dance floor – includes tape and labor | $650/use | $650/use | |
| Wireless mic | $20/day | $20/day | |
| Orchestra shell – includes labor | $650/use | $650/use | |
| Sales buyout | $300/perf | $300/perf | |
| Table – daily | $5/day | $5/week | |
| Table – weekly | $15/week | $15/week | |
| Chairs – daily | $2/day | $2/day | |
| Chairs – weekly | $6/week | $6/week | |
| Storage | $500/day | $500/day | |
| Clean up (per performance) | $50/day | $50/day | |
| Orchestra pit | $650/use | $650/use | |
| Baby grand piano | $150/perf | $150/perf | |
| Pipe and drape | $2/foot/use | $2/foot/use | |
| Encoder | $500/use | $500/use | |
| TICKETING FEES | |||
| Online: | |||
| Tickets up to $30.00 | $3.00 ea | $4.50 ea | $4.50 ea |
| Tickets between $30.01 and $45.00 | $4.00 ea | $5.50 ea | $5.50 ea |
| Tickets between $45.01 and $60.00 | $5.00 ea | $6.50 ea | $6.50 ea |
| Box Office/Phone: | |||
| Tickets up to $30.00 | $5.00 ea | $6.50 ea | $6.50 ea |
| Tickets between $30.01 and $45.00 | $6.00 ea | $7.50 ea | $7.50 ea |
| Tickets between $45.01 and $60.00 | $7.00 ea | $8.50 ea | $8.50 ea |
| Ticket buyout (included with rentals > 100 hrs annually) | $1,000/perf | $1,000/perf | |
|
DVD/Blu-ray Minimum sales – (20 combined units) Video editing, mastering, and shipping are free when minimums are met. |
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| DVD and Blu-ray | $30 | $30 | |
| Recording buyout | $500/perf | $500/perf | |
| STAFF | |||
| Administrator | $50/hr | $50/hr | |
| Lead Technician (30 minutes prior to the rental start to 30 minutes after the renter departs) – Required at all times during rentals. Must never be assigned to any location. More hours may be necessary at the sole discretion of BFAC management based on event specifications. | Cost | $50/hr first 8 hrs |
$50/hr first 8 hrs |
| Additional Technician – At least one (1) is required for all dance events and any load in/load out. | Cost | $48/hr first 8 hrs |
$48/hr first 8 hrs |
| House Manager (75 minutes prior to the rental to start 30 minutes after the last patron departs) – One (1) is required for every 275 expected patrons. | Cost | $43/hr first 8 hours |
$43/hr first 8 hours |
| Asst. House Manager | $41/hr | $41/hr | |
| Front of House Staff | $40/hr | $40/hr | |
| Apprentices | Cost | $31/hr first 8 hrs |
$31/hr first 8 hrs |
| Security (may be required based at discretion of management) | Cost | $110/hr | $110/hr |
| Janitorial Services (required for > 6 hrs) | Cost | $50/person | $50/person |
* Main Stage rental includes lighting owned by BFAC (conventional and intelligent, ETC Source 4 spotlights), sound system owned by BFAC (soundboard, communications, speakers, monitor speakers, handheld microphone inventory, Q Lab), incidentals (spike tape, lighting gels), hazer, and podium.
** Black Box rental comes with audience chairs and risers
Date Adopted: March 24, 2020
Dates Revised: October 6, 2022; March 15, 2023
