4:045 AP2 Recovery of Delinquent Debt
Recovery of delinquent school fees and should be used in connection with and serve as additional guidance to Board policy 4:045 Insufficient Fund Checks and Debt Recovery and 4:140 Waiver of Student Fees.
Delinquent account means any account that is more than sixty (60) days past due.
Payment plan means a commitment to pay fees or any outstanding balance on a monthly basis and prior to the end of the current school year.
The following guidelines shall be used for delinquent accounts:
- Students with delinquent accounts shall not be denied participation from student activities.
- Students should not be singled out or asked about delinquent accounts. In most cases, students do not have control overpayment of fees.
- If the family is not eligible for a fee waiver, they are responsible for all required fees.
- At the time of registration, parents/guardians should be advised of any prior outstanding balance and an attempt to collect the balance due made.
- A delinquent account may be placed on a payment plan at the parent/guardian’s request.
When money is collected on delinquent accounts, the following list is the order in which such money shall be applied to any outstanding balances:
- Outstanding balance from prior school year(s)
- General registration fees
- Course fees
- Co-curricular/ athletic fees
- Other fees
- Student parking
- Other miscellaneous fees
Outstanding Lunch Account Balances
Until the account is considered delinquent, notices and conditions related to outstanding lunch balances will be coordinated by the school office:
- Students may not purchase any extras (e.g., cookies/chips/water) with a negative lunch account balance.
- When the lunch balance is more than -$10, a notice will be sent to the parent/ guardian by email or backpack reminder.
- When the lunch account balance is more than -$20, the student may only purchase a sunbutter & jelly sandwich.
Delinquent Account Collection and Fees
Notices related to delinquent accounts will be coordinated by the Business Office:
- After thirty (30) days overdue, or when a payment plan defaults, a written notice shall be sent to the parent/ guardian by email.
- After sixty (60) days overdue, the account shall be considered delinquent and a written notice shall be sent to the parent/ guardian by letter and email.
- After ninety (90) days overdue, a written notice shall be sent to the parent/ guardian by certified mail, with return receipt requested.
- If no reasonable challenge to the overdue claim is submitted by the parent/guardian, the overdue balance may be sent to a collection agency by the Business Office at the direction of the Superintendent or designee.
- After ninety (90) days overdue, a delinquency fee of 10% of the outstanding balance shall be assessed.
- After one hundred twenty (120) days overdue and every thirty (30) days thereafter, an additional delinquency fee of $10 shall be assessed to the delinquent account.
- Any outstanding balances shall be carried over to the subsequent school years.
Date Reviewed: April 26, 2016