May 24, 2016

Board Highlights: May 24, 2016

The following is a brief recap of the Tues., May 24, 2016, BPS101 Regular Board Meeting. (View the agenda and all supporting documents from this meeting and minutes from previous meetings.)

Action Item: Insurance Renewal

Each year, the Board renews health, dental, and vision contracts to provide insurance benefits to employees. Based on recommendations made by the BPS101 Insurance Committee (comprised of four BEA members, two administrators, a BESPA member, and an exempt staff member), the Board approved the following insurance contracts and adjustments:


  • An administrative services contract with Blue Cross Blue Shield of Illinois, projected annual cost $287,462.88. 
  • Increase health insurance premiums by 15.7%. (The District’s current health plan is self-insured with Blue Cross Blue Shield Illinois as the administrative service agent. BCBSIL projects that premiums must increase by at least 10.19% to cover expected claims and fees next year. In addition, the District’s health insurance reserve is dangerously low at $169,713, which is 8% of the $2.1M target. Since claims vary significantly from month to month, the reserve is used to cover unexpected claims and prevent insurance costs from adversely affecting District operations. After considering the state of the insurance reserve, the Insurance Committee recommended increasing premiums by 15% to boost the reserve balance.)  
  • A stop-loss insurance contract with Optum, projected annual cost $462,352.32.


  • A fully insured dental insurance plan with MetLife, projected annual cost $489,729.60.
  • A fully insured dental HMO plan with Blue Cross Blue Shield of Illinois, projected annual cost $3,926.40.


  • A fully insured vision insurance plan with EyeMed, projected annual cost $53,509.

Flex Spending Account (FSA)

  • An FSA plan year adjustment to coincide with our fiscal and insurance plan years, July through June.

Action Item: Quest Food Service Renewal

The Board approved the Quest Food Service contract renewal with a 2.6% increase in fixed-meal rates. (This renewal rate only applies to the seven BPS101 schools on the National School Lunch Program. Batavia High School came off the National School Lunch Program at the start of the 2015-16 school year.) Per the District’s initial bid document, the increase is in accordance with the “Consumer Price Index Food Away From Home” annual rate for December of the current school year, not to exceed 4%. The published rate for December 2015 was 2.6%; therefore the proposed increase in the District’s renewal with Quest was 2.6%. Per Illinois School Code, food service contracts must be bid out every five years. In 2013, the District went out to bid for a food service provider, and Quest Food Management Services was awarded the contract. Once awarded a contract, a school district has the option for up to four one-year contract extensions. This will be the District’s fourth year with Quest.

Action Item: 2016-17 Board of Education Meeting Dates

The Board approved the following meeting schedule for the 2016-17 school year. All meetings will begin at 7 p.m. at the Rosalie Jones Admin Center.

  • July 19
  • August 9 and August 23
  • Sept. 20
  • Oct. 4 and Oct. 18
  • Nov. 15
  • Dec. 20
  • Jan. 10 and Jan. 24
  • Feb. 7 and Feb. 21
  • March 21
  • April 4 and April 18
  • May 23
  • June 20

The Board has the ability to add special meetings at any time if the Open Meetings Act posting requirements are met.

Action Item: Policy

The Board adopted policies 2:245 Fund Balance, 4:050 Payment Procedures, and 4:080 Accounting and Audits, as presented. The Board also reviewed exhibit 7:340-E3 Parent Permission Form and had no suggested changes.

Report: TIF “Set Aside” Proposal from City of Batavia

Christopher Aiston, Economic Development Consultant for the City of Batavia, presented a Request for “Set Aside” Waiver and Proposal to Make District Whole, which outlined the City of Batavia’s request for a 40% “set aside” waiver with financial incentives to make the District whole for lost revenues due to TIF 4 (West Town) and TIF 5 (under consideration). After considering the City’s proposal, the Board may choose to take action in June.

Celebrating Successes

Grace McWayne Student Goal Setting
At the beginning of the 2015-16 school year, students at Grace McWayne Elementary School were challenged to set a “specific, measurable, authentic, realistic, timely, and inspiring” goal. As part of this school-wide “Grow for the Goal Project,” students planted tulips in GMS flower beds in early October and were tasked with achieving their specific goal by the time the red and yellow tulips bloomed in spring. At the May 24 Board Meeting, six students shared their measurable goals and how they achieved them. Listening to the students speak, it was obvious that the goals they selected were very specific, authentic, and timely. Their achievements were beyond inspiring.

Batavia Boosters Check Presentation
Batavia Bulldog Athletic Boosters Treasurer Brian LeFevre, Membership Chair Lisa Farley, Member Donna Hall, and Secretary Johnni Zabka, presented the members of the Board of Education with a $200,000 check for Bulldog Stadium field improvements. The athletic boosters organization has pledged to donate an additional $300,000 over the next five years.

Upcoming Meetings

Regular Board Meeting and Public Hearing
Tues., June 7, 7 p.m.

Regular Board Meeting
Tues., June 21, 7 p.m.

Regular Board Meeting
Tues., July 19, 7 p.m.

All meetings are open to the community and are located at the Rosalie Jones Administration Center, 335 W. Wilson St., Batavia. View previously recorded Board Meetings on BATV.