7:190-AP9 Instructional Use of Student Screen Monitoring Tools

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Student Behavior, Instructional Technology, and Student Privacy

Purpose

To establish expectations for the appropriate instructional use of student screen monitoring tools. These tools allow authorized staff to view or manage student device activity during assigned instructional periods for instructional, supervisory, and student-support purposes.

This procedure supports consistent use, protects student privacy, and establishes guardrails for staff access. The District currently uses Lightspeed Classroom for this purpose.

A. Definitions

Student Screen Monitoring Tool. A District-approved tool used by authorized staff to support instruction, supervise assigned student device activity, and redirect digital distractions during assigned instructional periods.
Misuse. Use that is inconsistent with instructional purpose, student privacy, assigned class rosters, or District expectations.

B. Responsibilities

Staff Users are responsible for using student screen monitoring tools in a professional, reasonable, proportional, and instructionally appropriate manner.
Building Administrators are responsible for reviewing concerns related to misuse, student privacy, staff access, or inappropriate use.
Technology Department is responsible for maintaining access, integrations, rostering, troubleshooting, and support documentation.

C. Authorized Use

Student screen monitoring tools may be used to support instruction, redirect digital distractions, supervise assigned student device activity, and maintain an appropriate learning environment.
Use is limited to assigned class rosters and assigned instructional periods.
Staff must use the least intrusive tool function reasonably necessary for the instructional or supervisory purpose.
Student screen monitoring tools shall not be used for general surveillance, personal curiosity, or non-instructional monitoring.
Staff should use student screen monitoring tools in a manner that supports student responsibility, attention management, and appropriate digital citizenship.
When appropriate, staff should pair digital redirection with classroom expectations, student reflection, or other strategies that help students develop self-management skills.

D. Student Privacy and Guardrails

Staff must respect student privacy when using student screen monitoring tools.
Screen visibility should be used only when connected to instruction, supervision of assigned student device activity, student support, or appropriate use of District technology.
Staff may not use the tool to embarrass, shame, target, or publicly display individual student activity.
Staff may not monitor students outside of assigned instructional responsibility.
Student concerns observed through a student screen monitoring tool should be handled through normal classroom, building, student support, or disciplinary procedures.
Staff should make reasonable efforts to ensure students understand when screen monitoring tools are being used during instruction and how such tools support instruction, attention, safety, and appropriate use of District technology.

E. Access Review and Removal

Access is based on role, roster assignment, and instructional need.
Access may be removed or limited if the tool is misused or used outside assigned instructional responsibility.
Building administration, Human Resources, or the Technology Department may identify concerns.
The appropriate administrator determines whether supervisory, corrective, disciplinary, privacy, or access action is warranted.
The Technology Department may remove or modify access when directed by the appropriate administrator or when needed to address an immediate technical, privacy, or security concern.
Removal of access does not replace any applicable supervisory, corrective, or disciplinary process.

F. Relationship to Existing District Procedures

Instructional screen monitoring is a limited technology support.
It does not replace classroom expectations, teacher judgment, student discipline, student support, staff conduct expectations, or any applicable District procedure.
Concerns identified through student screen monitoring tools should be addressed through existing District and building processes.
Student safety concerns should be escalated according to established crisis response, threat-assessment, or student support procedures as appropriate.

G. Operating Principles

Screen monitoring is an instructional support. It supports instruction, supervision of assigned student device activity, digital redirection, and appropriate technology use.
Use must be limited and proportional. Staff may use the tool only for assigned students during assigned instructional periods and must use the least intrusive function reasonably necessary.
Student privacy must be protected. Monitoring may not be used for personal curiosity, generalized surveillance, embarrassment, or non-instructional observation.
Concerns follow normal procedures. Student behavior, safety, support, discipline, privacy, or staff conduct concerns identified through the tool are handled through applicable District procedures.