Batavia Public School District 101

Data Privacy

Protecting personal information is central to providing a safe and effective learning environment. This page explains what data we collect, why it is collected, and the safeguards in place for students, families, staff, and visitors to our websites.

What Data We Collect

Student Data

  • Operations: addresses, phone numbers, gender, age, and parent/guardian contact details, used for safety, communication, and state reporting.

  • Progress: attendance, grades, and extracurricular participation, used to support student success.

  • Program Improvement: results from local, state, and national assessments, used to evaluate students, programs, and schools.

  • Feedback: surveys and other input, used to strengthen teaching, learning, and climate.

Visitor and Website Data

  • Cookies and Analytics: browsing data that helps improve navigation and site performance.

  • Log Data: IP address, device type, browser, and pages viewed, used to maintain security and measure engagement.

  • Third-Party Tools: forms, analytics, and embedded services that may collect limited information under their own privacy policies.

  • No Sale of Data: visitor and student data are never sold to third parties.

Why Data Are Collected

  • Ensure student safety and school operations.

  • Support teaching, learning, and assessment.

  • Improve program quality and responsiveness.

  • Maintain secure, user-friendly websites and online services.

How We Protect Data

  • We follow all federal and state student privacy laws.

  • Contracts with vendors require compliance with current security standards and legal protections.

  • Firewalls, encryption, and monitoring protect digital systems.

Required Notices

The District complies with the Illinois Student Online Personal Protection Act (SOPPA, 105 ILCS 85).

  • Data and Applications Database ↗
    We maintain a public database that lists all educational applications used by the District, the data elements collected, subcontractors, and signed vendor agreements.

  • Posting Timeline
    New operator contracts are posted in the database within 10 business days of signing. Lists of applications, subcontractors, and data elements are updated twice per year—within 30 days of the start of the fiscal year and calendar year.

  • Parent Rights
    Parents may inspect, review, and request corrections to their child’s data.

  • Data Breaches
    In the event of a breach, the District will post a notice within 10 days and notify affected parents within 30 days.

  • Responsible Roles
    Only authorized District administrators may sign vendor agreements that involve student data. The District’s designated Privacy Officer oversees compliance with all SOPPA requirements.

Student Privacy Laws

Website and Visitor Privacy

  • Our websites may use cookies or log files to analyze use and improve security.

  • Some online tools or services may collect information under their own policies, which the District reviews for compliance.

  • We do not sell or trade visitor or student information.

Parent and Student Rights

Parents and eligible students may:

  • Inspect, review, and request corrections to student data.

  • Request information on how data are collected, used, and shared.

  • Receive notification in case of a data breach.

Learn More

UPCOMING EVENTS

Homecoming Parade

Wednesday, Sep 10th 5:00pm

Board Meeting

Tuesday, Sep 23rd 7:00pm

Half Day Student Attendance

Thursday, Oct 9th

Batavia Public School District 101