7:070-Exhibit 5, Codes for Attendance

Teachers have the following for attendance taking: 

Code Reason
Present
A/UNV Absent
UTD Unexcused Tardy
ETD Excused Tardy

 

Absent (A/UNV) codes as marked by the teacher must be changed by the school office to one of the following:

 

Code Reason Description
AL Arrived Late Student arrived late. No parent reason or notification. Note time in PowerSchools
ETD Excused Tardy Parent or guardian notified the school of the tardy; time of arrival or discharge to be noted in PowerSchool.
Excused
DAB Documented Absence To be used only if a doctor’s note or school developed student support plan is on file for the student; generally for longer periods of absence and may be applied retroactively depending upon the student’s condition. Such absences are not to be used for truancy. 
ILL ILL Parent or guardian report a student illness. 
RNH Nurse Discharge Health-related discharge from school by the nurse
OSS Out of School Suspension School discipline, student excluded from school
ISS In-School Suspension School discipline, student is is not excluded from school
HSA Hospitalized Absence Mental or physical health hospitalization.
HBA Homebound Absence This code is used for homebound absences
HHI Home Hospital Instruction This code is only used by Special Education once an invoice for HSA or HBA has been submitted and fulfilled. (Not to be used by buildings)
FNL Funeral Student absent for funeral.
OFC Office This code is used when a student is in the Counseling and Advising Office or Student Services Office during class time.
ACT Activity Student participation in school-sponsored field trips/activities
CVS College Visit For high school for student attending a planned college visit
MBH Mental/Behavioral Health Up to five days can be coded as mental health. The school needs to assess the supports needed after 2 instances. 
CIV Civics Students can be dismissed for playing taps at military funerals, voting (up to 2 hours) or for participation in non-profit or community-based civics experiences (election judge, etc)
WBL Work Based Learning (PA103-0560) Supervised or directed work-based learning experiences.  
RH Religious Holiday Excused absence for observance of a religious holiday as reported and called in by the parent/guardian. 
Unexcused
PCI Parent Called In Parent or guardian reported the absence where the reason for the absence would not be classified with any other absence code. 
VAC Vacation Vacation, non-school related sporting events or non-school travel (planned in advance or not)
TRU Truant Non-confirmed absence that cannot be confirmed despite attempts and notification.

Adopted:  

Batavia Public School District 101