Batavia Public School District 101

8:020-AP2 Rental Rates for Community Use of Facilities

8:020-AP2 Rental Rates for Community Use of Facilities

8:020-AP2 Rental Rates for Community Use of Facilities

Rental rates are subject to change with reasonable notice. Rates will be reviewed on a biennial or annual basis.

All amounts shown are per hour unless otherwise specified; the increment for rentals shall be on an hourly basis, rounded to the nearest half hour.

Facility/Space Category 1 Category 2 Category 3
Batavia High School
BHS Stadium Field $0 $100 $200
Tennis Courts (per court; up to 8) $10 $20
Varsity Baseball Field $40 $80
Varsity Softball Field $30 $60
Outdoor Track $30 $60
Athletic Field $20 $40
Lower Level Baseball Field $20 $40
Lower  Level Softball Field $20 $40
Main Gym $30 $60
Middle Gym $20 $40
Wrestling Gym $20 $40
P.E. Center (Field House) $150 $250
P.E. Center (single court) $25 $50
Classroom $7 $14
The Windmill Room – A101 $15 $30
Lobby $10 $20
Cafeteria $25 $50
Kitchen (w Food Service Rep) $30 $60
Library (LRC) $20 $40
Rotolo Middle School
Stadium Field $20 $40
Cafeteria $20 $40
Kitchen (w Food Service Rep) $15 $30
East Gym $25 $45
South Gym $20 $35
West Gym $15 $25
Upper Gym (Painted concrete floor) $10 $20
Multi-Purpose Room $15 $25
Lobby $10 $15
Library (LRC) $15 $25
Classroom $7 $14
Elementary Schools
Athletic Fields (2) HCS $20 $40
Multi-Purpose/Cafeteria $10 $20
Louise White Gym (hardwood) $20 $35
Gyms – AGS, GMS, HCS, HWS $15 $25
JB Nelson Gym $10 $20
Classroom $7 $14
Kitchen $5 $10
Learning Centers $12 $20
Rosalie Jones Admin Center
Board Room $15 $30
Conference Room $10 $20
Service Charges
Custodial/Maintenance Personnel Hourly Rate $36 $36
 
Batavia Fine Arts Centre
Minimum rental: 4 hours; weekly rate acquired at 42 hours annually

SPACE
Main Stage* – Daily rate $215/hr $250/hr
Main Stage* – Weekly rate $150/hr $185/hr
Black Box** – Daily rate $90/hr $110/hr
Black Box** – Weekly rate (production equipment package included) $65/hr $90/hr
Courtyard – Daily rate $90/hr $110/hr
Courtyard – Weekly rate $65/hr $90/hr
Lobby/Gallery ONLY – weekend (Thursday – Sunday) $90/hr $110/hr
EQUIPMENT
Projector – daily $300/day $300/day
Projector – weekly $900/week $900/week
Risers (4×8 or 3×8) – daily $25/day $25/day
Risers (4×8 or 3×8) – weekly $75/week $75/week
Dance floor – includes tape and labor $650/use $650/use
Wireless mic $20/day $20/day
Orchestra shell – includes labor $650/use $650/use
Sales buyout $300/perf $300/perf
Table – daily $5/day $5/week
Table – weekly $15/week $15/week
Chairs – daily $2/day $2/day
Chairs – weekly $6/week $6/week
Storage $500/day $500/day
Clean up (per performance) $50/day $50/day
Orchestra pit $650/use $650/use
Baby grand piano $150/perf $150/perf
Pipe and drape $2/foot/use $2/foot/use
Encoder $500/use $500/use
TICKETING FEES
Online:
Tickets up to $30.00 $3.00 ea $4.50 ea $4.50 ea
Tickets between $30.01 and $45.00 $4.00 ea $5.50 ea $5.50 ea
Tickets between $45.01 and $60.00 $5.00 ea $6.50 ea $6.50 ea
Box Office/Phone:
Tickets up to $30.00 $5.00 ea $6.50 ea $6.50 ea
Tickets between $30.01 and $45.00 $6.00 ea $7.50 ea $7.50 ea
Tickets between $45.01 and $60.00 $7.00 ea $8.50 ea $8.50 ea
Ticket buyout (included with rentals > 100 hrs annually) $1,000/perf $1,000/perf

DVD/Blu-ray

Minimum sales – (20 combined units)

Video editing, mastering, and shipping are free when minimums are met.
DVD and Blu-ray $30 $30
Recording buyout $500/perf $500/perf
STAFF
Administrator $50/hr $50/hr
Lead Technician (30 minutes prior to the rental start to 30 minutes after the renter departs) – Required at all times during rentals.  Must never be assigned to any location.  More hours may be necessary at the sole discretion of BFAC management based on event specifications. Cost $50/hr
first 8 hrs		 $50/hr
first 8 hrs
Additional Technician – At least one (1) is required for all dance events and any load in/load out. Cost $48/hr
first 8 hrs		 $48/hr
first 8 hrs
House Manager (75 minutes prior to the rental to start 30 minutes after the last patron departs) – One (1) is required for every 275 expected patrons. Cost $43/hr
first 8 hours		 $43/hr
first 8 hours
Asst. House Manager $41/hr $41/hr
Front of House Staff $40/hr $40/hr
Apprentices Cost $31/hr
first 8 hrs		 $31/hr
first 8 hrs
Security (may be required based at discretion of management) Cost $110/hr $110/hr
Janitorial Services (required for > 6 hrs) Cost $50/person $50/person

* Main Stage rental includes lighting owned by BFAC (conventional and intelligent, ETC Source 4 spotlights), sound system owned by BFAC (soundboard, communications, speakers, monitor speakers, handheld microphone inventory, Q Lab), incidentals (spike tape, lighting gels), hazer, and podium.

** Black Box rental comes with audience chairs and risers

 

Date Adopted:  March 24, 2020

Dates Revised: October 6, 2022; March 15, 2023

Batavia Public School District 101