6:250-AP1 Securing and Screening Resource Persons and Volunteers

The Building Principal or designee directs the use of resource persons and volunteers within his or her building.  The use of any individual as a resource person or volunteer is subject to School Board Policy 4:170, Safety; administrative procedure 4:175-AP1,Criminal Offender Notification Laws; Screening; and School Board Policy 8:030, Visitors to and Conduct on School Property.  Specifically, the Principal or designee directs recruitment, screening, placement, and training within the following parameters:

Qualifications – Resource persons and volunteers may come from all backgrounds and all age groups.  The main qualification is for the individual to have a desire to give his or her time and talent to enrich student learning opportunities and the school community generally.

Individuals Not Allowed to Serve as a School Volunteer or Resource Person –  No individual who is a “sex offender”, as defined by the Sex Offender Registration Act, or a “violent offender against youth”, as defined in the Child Murderer and Violent Offender Against Youth Registration Act, may serve as a resource person or volunteer.  Whenever an individual submits a new volunteer information form, the Building Principal or designee shall review the Illinois Sex Offender Registry, www.isp.state.il.us/sor, and the Murderer and Violent Offender Against Youth Database maintained by the State Police www.isp.state.il.us/cmvo/.  The building Principal may request an individual to submit to a criminal history records check in situations where a check would be prudent.  In addition, the Building Principal or designee shall review each new list received from law enforcement containing the names of sex offenders (authorized by the Sex Offender Community Notification Law) and violent offenders against youth (authorized by the Child Murderer and Violent Offender Against Youth Community  Notification Law) to determine if any resource person or volunteer appears on it.

Recruitment – School personnel may recruit resource persons and volunteers through the following resources; parents/guardians, parent organizations, retired teachers and other senior citizen groups, community businesses, local volunteer centers, and  universities.

Role – Resource persons and volunteers serve only in an auxiliary capacity under the direction and supervision of a staff member; they are not a substitute for a member of the school staff.  Resource persons and volunteers do not have access to confidential student school records.

Selection, Placement and Supervision – Selection and placement shall be on the basis of an individual’s qualifications and availability and the school’s needs.  The individual will be assigned to a staff member only with the staff member’s consent.  The relationship between the individual and staff member should be one of mutual respect and confidence.

Requirements – Annually, all individuals wishing to volunteer will be provided with a Volunteer Information Form (6:250-E1).  Each resource person and volunteer must register in the school’s main office at the beginning of each visit and wear a name tag while in the building during the school day.  All individuals will be screened and issued a badge in accordance with the procedures outlined in 4:170-AP3 School Security.  Individuals working over a longer period of time in direct contact with students will receive additional information and screening (6:250-E2).

An individual is prohibited from being a resource person or volunteer if he or she behaves in any manner that demonstrates he or she is not a good role model or is otherwise detrimental to the school environment.  Examples of such behavior include: swearing, failing to be dependable, failing to follow the supervisor’s instructions, committing any criminal act on school grounds or at a school activity, touching a student in a rude or overly forceful manner, failing to dress in an appropriate manner, or violating any school rule.

Training – Each academic year, individuals will be given a volunteer information form along with other pertinent information.  The staff member to whom the individual is assigned is responsible for explaining what is expected of the individual.  The Principal or designee should arrange appropriate training opportunities for those volunteer activities requiring a skill or knowledge base e.g. working the the computer lab.

Date Adopted:  November 19, 2019