The proposal for auditing services will be for a five (5) year period to include the school years ending June 30, 2012, June 30, 2013, June 30, 2014, June 30, 2015 and June 30, 2016. The proposal shall delineate a cost for service that will serve as a “not to exceed” cost in each of these five years and shall remain firm once such proposal is accepted by the Board of Education. Examinations and exhibits shall be in accordance with the generally accepted auditing standards. The auditing firm will also prepare forms and attachments for State and, if required, Federal reporting compliance. Costs are to include GASB requirements scheduled for implementation during the terms of the contract and which are scheduled for implementation as of the date of this Request for Proposal.

During the terms of this agreement, representatives from the Audit Firm will be made available to offer advisory services to Batavia Public Schools #101. Services requested by Batavia Public Schools #101 beyond the scope of the audit or advisory services are to be billed at the hourly rate as listed in the RFP.

The audit should provide a complete review of accounting practices and internal controls, along with recommendations for improvements.
The District participates in several categorical programs. If the District requires a program audit in any of the categorical programs, the cost of the audit will be negotiated as a separate cost.

The auditor shall prepare:

1. Comprehensive Annual Financial Report (CAFR) including governmental activities, each major fund, and the aggregate remaining fund information and supplementary schedules consistent with Government Auditing Standards issued by the Comptroller General of the United States, Audits of States, Local Governments And Non-Profit Organizations, and Government Accounting Standards Board. The statistical section should include schedules compliant with GASB44.
The CAFR shall be in compliance with the recommendations of the ASBO Certificate of Excellence in Financial Reporting Program and the Government Finance Officers Association of the United States and Canada Certificate of Achievement in Financial Reporting Program.

2. Schedule of Expenditures of Federal Awards and related Single Audit Reports as required by the Office of Management of the Budget, specifically OMB Circular A-133.

3. Illinois State Board of Education Forms 50-35 (Annual Financial Report).

4. The auditor will provide three (3) preliminary drafts.

5. The auditor will provide twenty (20) final bound copies and one (1) master unbound set.

6. The auditor will provide a Management Letter to the Board of Education. The purpose of the letter shall be to provide known recommendations of the auditor which, if implemented, would in the auditor’s opinion, increase efficiency and improve internal accounting control as they relate to the business operations essential to Batavia Public Schools #101. All comments and recommendations shall be discussed with, and a draft of the letter provided to the Superintendent, prior to issuance.

The auditor shall present the audit at a regularly scheduled meeting of the Batavia Public Schools #101 Board of Education.

The auditor shall keep the district appraised of any and all changes in accounting and reporting requirements.

The auditor shall serve as a resource and be available for advisory services on accounting and internal control issues throughout the fiscal year.

No part of the audit, except for the printing, may be subcontracted.

Records of the district shall be audited on site at a space provided by the district. Records shall be returned to the office from which the material was provided. Audit work papers shall remain in the custody of the auditor, however, the Accounting Supervisor and succeeding independent auditors shall be given access to audit work papers and shall have the right to copy such work papers pertaining to the audits for up to five years after each audit has been completed

The auditor shall prepare for mailing purposes all documents to the Illinois State Board of Education, the Regional Office of Education, and United States Office of Management and Budget. Mailing purposes is defined as organization of required documents and addressed envelopes.